Legal Administrative Assistant

Trustpoint is proud to partner with a well-respected, mid-sized law firm in their search for a Legal Administrative Assistant on a direct hire basis in their Midtown office. This hybrid role will support attorneys and administrative teams by providing high-level clerical, administrative, and coordination support in a fast-paced legal environment.

Responsibilities:

• Provide general administrative support including calendar management and maintaining attorney contacts
• Coordinate meeting logistics including room reservations, client hospitality, and AV setup
• Meet and greet clients and assist with in-office meeting coordination
• Track expenses, prepare expense reports, and manage corporate card activity
• Arrange domestic and international travel for attorneys
• Respond to internal requests and provide timely administrative support
• Proofread legal documents and correspondence upon request
• Perform scanning, copying, binding, filing, and other document management tasks
• Prepare legal documents, correspondence, and assist with electronic filings
• Format documents, finalize filings, and prepare tables of contents (TOCs)
• Create and maintain client and matter files, including engagement letters and intake forms
• Assemble binders and other legal materials as needed
• Track attorney bar admissions, court admissions, and CLE requirements
• Conduct light research including court filings, case information, and related materials
• Enter attorney time into timekeeping systems and assist with contract attorney tracking
• Review and edit prebills and draft corresponding cover letters
• Provide occasional administrative support on personal matters for partners
• Offer backup support to other administrative staff as needed
• Assist with special projects and additional duties as assigned

Qualifications:

• Associates degree preferred
• 2+ years of experience in an administrative or clerical role in a law firm (required)
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Ability to work both independently and collaboratively with attorneys and staff
• Professional demeanor with the ability to build strong working relationships

Qualified and interested candidates are encouraged to submit a resume for immediate consideration.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.