Administrative Assistant

Position Overview Administrative Assistant – 13-week contract, $27.16 per hour, Day shift (08:00‑17:00) in West Hollywood, CA. Experience & Qualifications Minimum 3 years of administrative experience. Required Skills General administrative and organizational skills (workflow coordination, records management, event coordination) Communication skills (professional written, business and interpersonal) Computer and technical skills (Microsoft Office Suite, Google Workspace, document preparation and formatting, PowerPoint presentation creation, video conferencing with Zoom and Teams) Administrative operations (meeting coordination, minute taking, travel arrangements, office supply management, mail handling) Data management (record keeping, document and report processing, handling confidential information, attention to detail) Problem solving and cross‑department collaboration Multitasking, professionalism, dependability, punctuality Preferred Skills Administrative coordination experience Proficiency with scheduling systems Strong attention to detail Ability to manage multiple priorities simultaneously Experience in graduate medical education (GME) or academic programs Responsibilities Assist with program administration: maintain fellowship schedules, calendars, and rotation assignments; coordinate meetings, conferences, interviews; ensure timely completion of required tasks. Fellow support: track licensure, certifications, training requirements, and credentialing documents. Recruitment and interviews: schedule applicant interviews; coordinate communications with applicants and faculty; prepare interview materials and itineraries; assist with recruitment events and ranking processes. Accreditation and compliance: track evaluations, duty hours (if applicable), and required program documentation. Faculty and leadership support: support the Program Director, Associate Program Director, and Program Manager. Maintain professionalism, confidentiality, strong organizational and time‑management skills; communicate effectively; follow established policies and procedures; meet deadlines with minimal supervision; quickly learn program‑specific systems and workflows; perform ad‑hoc duties as needed. Vaccination Requirement All new hires must provide proof of vaccination. Accommodations may be made for individuals with disabilities or religious reasons who cannot obtain a vaccine. Equal Employment Opportunity Statement We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr