Administrative Assistant

CA - Irvine

Part time

REQ-48148

Summary

This position provides administrative support to Mountain Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Mountain Financial Group.

This position is 20 hours a week working Monday - Friday. Start time can be as early as 8 a.m. and end time as late as 2 p.m. - schedule to be consistent and set hours. Compensation is $24-25/hr dependent upon experience. Benefits include: 5 days PTO and Holiday pay.

This is an in-person position at the local Irvine office with opportunities for growth.

Job Description

Position Roles/Responsibilities/Accountabilities

• Handles incoming telephone calls and responds to requests for information

• Performs routine administrative duties such as maintaining office supplies and processing mail

• Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature

• Supports projects, administration of various programs, and processing functions as needed

• Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Advisors

• Update the contact management system with client/member contact and preference information

• Assist Financial Advisors in the preparation and follow up for the client/member meetings

• Tracks practice expenses and oversees the practice bill paying

• Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed

• Participates in the business planning process

• Completes other miscellaneous tasks as assigned

Position Qualifications

• Previous administrative/secretarial experience desired

• Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn

• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions

• Ability to maintain integrity of sensitive/confidential information

• Basic understanding of , our products and services, and Thrivent Financial

Competencies

• Planning/Organizing

• Customer Focus

• Communication

• Interpersonal Skills

• Teamwork and Collaboration

• Adaptability/Flexibility

External/Internal Dependencies

• Must be able to work with all roles of the practice

• Must be able to represent the organization in work with external clients

• Must be able to cultivate and maintain relationships with outside organizations

As part of Mountain Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm’s Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

At Thrivent, we believe money is a tool, not a goal. Driven by a higher purpose at our core, we are committed to providing financial advice, investments, insurance, banking and generosity programs to help people make the most of all they’ve been given. At our heart, we are a membership-owned fraternal organization, as well as a holistic financial services organization, dedicated to serving the unique needs of our customers. We focus on their goals and priorities, guiding them toward financial choices that will help them live the life they want today—and tomorrow.

For over 100 years, Thrivent has been helping people build their financial futures and live more generous lives. Today, it’s a Fortune 500 company that offers a full range of expert financial solutions, serving more than 2 million customers, as well as the communities in which they live and work.

Thrivent fosters a diverse workforce to serve our diverse clientele, reflecting a wide range of backgrounds and experiences. If you’re intrigued about our work and the possibility of becoming part of it, we invite you to visit Thrivent.com to learn more. You won’t just build a career; you’ll be part of an organization focused on growing, innovating, and serving.