Executive Assistant

Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow ‑ up. Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications. Arrange domestic and international travel and prepare expense reports in accordance with company policies. Prepare, format, and distribute internal and external correspondence, presentations, and reports. Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication. Maintain files, trackers, and records to support operational, security, facilities, and real estate activities. Support departmental projects and initiatives by tracking actions, deadlines, and deliverables. Identify opportunities to improve administrative processes and enhance team efficiency. Requirements Required: 0 –2 years of administrative or office support experience. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Clear written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred: Experience supporting multiple leaders or cross ‑ functional teams. Experience in a corporate, facilities, real estate, security, or operations environment. Familiarity with travel and expense management systems. Demonstrated ability to anticipate needs and proactively solve problems. Strong attention to detail and follow ‑ through. Strong organizational skills with the ability to manage multiple priorities and deadlines. Language: English (required) Core Competencies Demonstrates proficiency in administrative support, including calendar management, meeting coordination, and travel arrangements, while ensuring effective communication and organization. Capable of handling sensitive information with discretion and improving administrative processes for enhanced team efficiency. Highest-signal resume keywords Microsoft Office Proficiency Clear Written And Verbal Communication Attention To Detail Organizational Skills Experience In Corporate Environment ATS Optimization Keywords Hard Skills Calendar Management Meeting Coordination Travel Arrangements Expense Reporting Document Preparation Data Tracking Soft Skills Problem Solving Discretion Proactive Anticipation Of Needs Industry Keywords Administrative Support Office Support Facilities Management Real Estate Security Operations Tools & Technologies Travel Management Systems Expense Management Systems #J-18808-Ljbffr Jobtailor