Admin Assistant

Full-time

Description

Job Description: Quality Electric of the Coastal Carolinas is seeking a dedicated and detail-orientated individual to join our team. As an Administrative Assistant, you will play a crucial role in supporting our area manager. This role involves a variety of administrative tasks, including data entry, customer support, and managing front desk responsibilities. The Administrative Assistant will play a key role in maintaining an organized and efficient work environment.

Responsibilities: 

• Answers telephones, directs appropriately, and greets visitors
• Obtaining project information; permitting requirements for the county
• Proficient in MS Word, MS Excel and Outlook
• Prepare, submit, and track permit applications with local, state, and county agencies for residential projects, ensuring all documentation is accurate and complete.
• Maintain organized records of all permit applications, communications, and approvals, ensuring easy access for team members.
• Assist with document management tasks, such as scanning, filing, copying, and maintaining electronic records
• Manage office supplies inventory and place orders when necessary to ensure smooth office operations.
• Research online public records and verifying information.
• Scheduling service request 
• Familiarity with Builder websites
• Communicate schedule updates and adjustments to project teams, clients, and stakeholders as needed.
• Coordinate with supervisors, and subcontractors to ensure that schedules align with project timelines and resource availability.
• Monitor progress against schedules, identifying potential delays and adjusting plans as necessary.
• Prepare and distribute daily, weekly, and monthly schedules and status reports to all relevant parties.
• Telephones customers to remind them of appointments.
• Follows up with customer after completion of installation to discuss satisfaction.

General Requirements:

• Excellent attention to detail
• Ability to multi-task
• Strong communication skills, written, and verbal skills
• Strong organizational skills
• Ability to work in a fast-paced environment
• Comply with all company policies and procedures
• Strong interpersonal skills
• Excellent analytical skills

Benefits:

• Medical, dental and vision insurance
• FSA with debit card
• Employer-paid Short-Term Disability (STD)
• $20K in life insurance and $20K AD&D insurance
• 401(k) employer match
• Paid Vacation
• PTO
• Paid Holidays
• Annualized reviews for merit increases