Administrative Assistant

Join a team where care, connection, and purpose come together. At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County. Job Purpose: Will provide hospitality and a welcoming presence for the Association office while supporting the day to day operational and administrative needs of the organization. The administrative assistant will provide continuity to administrative services in an accurate, efficient, and timely manner and serve as a key support resource to the Vice President of Operations, Associate Chief of Staff, and leaders within the Association office. This role works collaboratively to support the daily needs of Association members, committees, and organizational operations while maintaining professionalism, strong customer service, and confidentiality of Association and member matters at all times. Administrative Support (80%) Provide administrative support to the Vice President of Operations and operational leadership team utilizing Microsoft Office to prepare and update correspondence, reports, forms, presentations, meeting materials, and other documents as assigned. Prepare and update correspondence, forms, projects, and other documents for Association Operational Committees. Record and process committee minutes for various member committees as assigned. Contribute to projects as outlined in the Association calendar of duties. Serve as the face of the Association building, emphasizing excellent hospitality and a welcoming atmosphere while providing assistance and guidance to visitors. Prioritize office workflow and administrative tasks. Provide administrative support to operational chairs and backup support in the absence of the Executive Assistant. Recommend and implement improved, cost-effective office procedures and processes. Maintain office supplies, printed materials, and kitchen/committee supplies within budget. Update and maintain Association membership records and databases. Set up and clean up beverages for meetings and office use. Book room reservations and virtual meetings and perform room setup as needed. Manage calendars, send invitations, and organize meetings for Association committees and leadership team members. Process incoming and outgoing mail. Perform filing, photocopying, proofreading, kitchen clean-up, watering plants, and other duties as assigned. Provide administrative assistance and support to the President/CEO and leadership team as needed. Individual & Specialized Support (20%) Provide setup and support for A/V equipment and assist with troubleshooting when needed. Support long-range planning efforts by organizing meetings, preparing materials, and ensuring meetings are professionally supported. Provide administrative support for the President, including calendar management, meeting coordination, communications, and overall administrative assistance. Provide support and assistance in other areas as directed. Attend in-service and approved continuing education programs, including completion of required certification training. Qualifications Education Associate Degree or Administrative Professional Certificate required. Bachelor's Degree in Business, Marketing, Human Relations, or a related field preferred. Experience Experience in administrative support and hospitality. Meeting setup and organization experience preferred. Knowledge, Skills & Abilities Excellent interpersonal skills with the ability to adapt to varying personalities while providing outstanding hospitality and customer service. Ability to demonstrate compassion, empathy, and professionalism. Strong analytical, problem-solving, and teamwork skills. Excellent written and verbal communication skills, including listening and public speaking. Strong organizational skills and attention to detail. Ability to work independently with accuracy and timeliness. Proficiency in Microsoft Office (Word, Excel, Access, and PowerPoint). Willingness to learn new programs and technology. Ability to operate office equipment including computers, printers, scanners, photocopiers, projectors, and microphones. Trustworthy, dependable, and able to maintain confidentiality. Ability to build rapport and establish positive working relationships. #J-18808-Ljbffr