Administrative Associate

Part-Time Administrative Specialist

Boston, MA | Hybrid | Temp-to-Permanent

Our client, a major Boston healthcare organization, is seeking a part-time Administrative Specialist to provide administrative and operational support to a collaborative professional team. This is a unique opportunity for an experienced administrative professional who is specifically seeking a part-time, long-term opportunity with the potential to transition from temporary to permanent employment.

The position is approximately 24 hours per week with a minimum of one day on-site per week . There is some flexibility around how the weekly hours are structured, making this a great option for someone looking for a schedule that works well with their existing commitments.

Responsibilities

• Provide day-to-day administrative and operational support to a professional team.
• Coordinate meetings, calendars, and team schedules.
• Assist with onboarding and recruitment coordination for new team members.
• Coordinate conference and business travel arrangements.
• Assist with employee reimbursements and expense-related processes.
• Review and track purchasing activity and administrative expenses.
• Support timekeeping and other employee-related administrative processes.
• Coordinate performance review and other internal administrative processes.
• Assist with ordering supplies and maintaining accurate inventory.
• Help maintain online resources and other team materials as needed.
• Support special projects and other administrative needs as they arise.
• Maintain organized records and ensure administrative processes are completed accurately and on time.

Qualifications

• Previous professional administrative experience required.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently with limited supervision.
• Proactive, dependable, and resourceful approach to problem-solving.
• Comfortable working with confidential information.
• Strong proficiency with Microsoft Office and general business technology.
• Ability and willingness to commit to a part-time schedule of approximately 24 hours per week.
• Ability to work onsite at least one day per week.

Why Consider This Opportunity?

• Part-time schedule of approximately 24 hours/week
• Hybrid flexibility with only one required onsite day per week
• Potential for a quick transition from temporary to permanent
• Opportunity to join a highly respected Boston healthcare organization
• Collaborative and professional team environment
• Excellent opportunity for an experienced administrative professional looking specifically for a part-time position

Please note: The ideal candidate is genuinely interested in a part-time, long-term opportunity. There is flexibility around the specific breakdown of the 24-hour workweek, so candidates are encouraged to share their ideal schedule when applying.

This search is being conducted by Monument Staffing on behalf of our client.