Admin Assistant

Admin Assistant

Location: Birmingham, Alabama (Hybrid)
Employment Type: Contract

Role Overview

An administrative support specialist is sought to provide administrative and operational support to a team of approximately 20 professionals. This position supports team members engaged in regulatory, policy, and customer-facing work, and partners with senior leadership and an executive administrator. The role involves administrative tasks, calendar management, and light analytical work using Microsoft Excel.

Key Responsibilities

• Provide calendar management for multiple team members.
• Coordinate and manage domestic travel arrangements, including flights, hotels, and ground transportation.
• Register leaders for conferences and external events.
• Enter and track time in internal systems and assist with expense reporting.
• Support legal and third-party billing review processes using Excel.
• Assist with tracking, reviewing, and allocating costs across business entities.
• Help maintain repeatable processes for recurring billing and reporting activities.
• Work with a senior executive administrator for training and backup coverage.

Required Qualifications

Experience: Prior administrative support experience in a corporate or professional office environment is required.

Technical Skills: Proficiency in Microsoft Office, with strength in Excel, is necessary. The candidate should be comfortable learning new internal systems and tools.

Preferred Qualifications

• Experience supporting teams that travel frequently.
• Prior exposure to billing, invoicing, or cost tracking processes.
• Experience working in a large, enterprise environment.
• Ability to work autonomously and manage recurring processes.

Work Environment

• Hybrid schedule: four days onsite, one remote day per week.
• Office-based role with regular in-person collaboration.
• Team-oriented environment.

Compensation & Benefits

The pay rate for this position ranges from $20.00 to $30.00 per hour.

This employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Apex uses a virtual recruiter as part of the application process. Click here for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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