Executive Legal Assistant

Prestigious global litigation firm is seeking an exceptional Executive Assistant to support a high-profile Co-Managing Partner and nationally recognized trial attorney in its New York office. This is a highly visible, fast-paced role supporting one of the firm’s senior leaders who maintains an extremely active litigation practice while also overseeing firm management responsibilities. The ideal candidate is polished, proactive, detail-oriented, and thrives in a demanding environment where discretion, responsiveness, and organization are absolutely critical. This position requires a true right-hand Executive Assistant who can anticipate needs, manage competing priorities, and operate independently with professionalism and sound judgment. Responsibilities Heavy executive calendar management across multiple time zones and global travel schedules Coordinating complex meetings, internal leadership calls, client meetings, trial schedules, and business development events Managing extensive domestic and international travel arrangements, itineraries, and last-minute changes Serving as gatekeeper and primary point of contact for internal and external communications Monitoring and managing high-volume email traffic and urgent communications while executive is traveling or out of office Preparing, editing, proofreading, and formatting correspondence, presentations, legal and business documents Coordinating billing matters, invoices, expense reports, and attorney time entry Assisting with preparation of engagement letters and client-related administrative documentation Maintaining confidential and highly sensitive information with absolute discretion Liaising regularly with firm leadership, attorneys, clients, opposing counsel, vendors, and senior administrative personnel Working closely with executive support staff supporting other senior firm leadership to ensure seamless coordination Handling occasional personal administrative tasks and executive support responsibilities Anticipating issues before they arise and proactively creating solutions in a high-pressure environment Qualifications Prior Executive Assistant experience supporting senior law firm leadership, managing partners, high-level litigators, within a law firm environment is required Exceptional organizational and multitasking skills with meticulous attention to detail Strong written and verbal communication skills Ability to prioritize and manage constantly shifting demands with professionalism and composure High level of responsiveness and flexibility, including occasional after-hours availability when executive is traveling Strong administrative and project coordination abilities Experience with billing, attorney time entry, expense management, and legal administrative procedures Advanced proficiency in Microsoft Office Suite, Outlook calendaring, and legal administrative systems Professional demeanor with strong interpersonal skills and executive presence Ideal Candidate The successful candidate will be a polished, resourceful, and highly organized professional Executive Legal Assistant who enjoys being the trusted right hand to an extremely busy executive. This role is ideal for someone who genuinely enjoys managing complex schedules, staying several steps ahead at all times, and operating at the highest levels of a sophisticated law firm environment. The firm offers a collaborative culture, exposure to high-level legal work and leadership, and the opportunity to support one of the most prominent litigation executives in the industry. #J-18808-Ljbffr Robert Hadley Associates