Hospice Administrative Assistant

JOB PURPOSE: To assist with administrative functions of the office. KEY RESPONSIBILITIES: Responsible for reporting daily census changes to billing department and maintaining monthly census log. Facilitate proper and timely billing by maintaining lines of communication with billing department. Responsible for weekly submission of accounts payable information and for maintaining system to ensure invoices are submitted and paid. Clinical record management. Perform receptionist duties for the office. Order supplies as directed by Administrator. Provide secretarial support to the Administrator and office staff as needed. Maintain personnel files and ensure items are updated monthly. Track signed physician orders. Perform other duties as assigned by Administrator. Ability to communicate effective in written and oral form. Ability to establish rapport and work effectively with a variety of people. Must be well organized with ability to clearly set priorities. Ability to handle confidential matters. Ability to work a flexible schedule. Possess knowledge of computer software, including proficiency in word-processing. KNOWLEDGE, SKILLS, ABILITIES: Participate in center/agency surveys (Licensure/JCAHO) and any subsequently required reports. Attend and participate in continuing education programs to keep abreast of changes in your field as well as to maintain current license/certification as required. Attend and participate in mandatory in-services. Honor patients/residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints. Comply with corporate compliance program. report job-related functions/tasks that involve occupational hazards including exposure to blood and bodily fluids and others as necessary. Follow established safety regulations, to include fire protection and prevention, smoking regulations, infections control, etc. Follow established safety procedures when performing tasks and/or working with equipment. Perform other related duties as necessary and as directed by supervisor. #CB MINIMUM EDUCATION REQUIRED: Two yeas of college or business school and/or equivalent experience and training. MINIMUM EXPERIENCE REQUIRED: One year minimum experience. ADDITIONAL QUALIFICATIONS: (Preferred qualifications) Attendance - must maintain timely, regular attendance Punctuality Professional appearance Communicate well with patients/residents/clients and family members providing warm and friendly greeting and an approachable attitude to families, visitors, patients/residents/clients and responds to expressed concerns while displaying a helpful, caring demeanor. Answers questions when appropriate in a professional manner. Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. We are eager to connect with you! Apply Now to get started at PruittHealth! As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status. For Florida Job Postings Only: For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit KNOWLEDGE, SKILLS, ABILITIES: Participate in center/agency surveys (Licensure/JCAHO) and any subsequently required reports. Attend and participate in continuing education programs to keep abreast of changes in your field as well as to maintain current license/certification as required. Attend and participate in mandatory in-services. Honor patients/residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints. Comply with corporate compliance program. report job-related functions/tasks that involve occupational hazards including exposure to blood and bodily fluids and others as necessary. Follow established safety regulations, to include fire protection and prevention, smoking regulations, infections control, etc. Follow established safety procedures when performing tasks and/or working with equipment. Perform other related duties as necessary and as directed by supervisor. #CB Job Administrative Primary Location Georgia-Macon Schedule Full-time Shift 1st Shift Job Posting Aug 6, 2026, 1:46:36 PM Work Locations PruittHealth Hospice Macon #J-18808-Ljbffr