Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a team in Fremont, California in a contract-to-permanent capacity. This position supports day-to-day receivables operations by ensuring accurate payment posting, billing administration, account reconciliation, and timely reporting. The ideal candidate brings strong attention to detail, sound judgment in collections activity, and the ability to manage multiple deadlines in a fast-paced environment.

Responsibilities:
• Process and post incoming payments, including credit card transactions and other customer receipts, while maintaining accurate records in internal systems.
• Maintain timely attendance-related data updates and complete monthly adjustments in accordance with departmental deadlines.
• Oversee accounts receivable operations by monitoring open balances, following up on overdue accounts, and escalating matters for external collection support when appropriate.
• Coordinate monthly payment processing for child care providers and ensure supporting documentation is complete and accurate.
• Review aging and collections activity to identify outstanding balances, assess recovery progress, and support improvements to collection practices.
• Prepare recurring and ad hoc reports for management, including account reconciliations, customer statement reviews, and balance analysis.
• Reconcile the accounts receivable sub-ledger to the general ledger and take ownership of monthly close activities related to AR.
• Audit delinquent accounts deemed uncollectible to confirm that all reasonable collection efforts have been completed before write-off consideration.
• Manage billing responsibilities for assigned programs and prepare monthly food claim submissions to the State.
• Support year-end documentation needs, including preparation of annual tax-related forms.• Hands-on experience in accounts receivable, including billing, cash application, and payment posting.
• Working knowledge of collections processes, account follow-up, and resolution of past-due balances.
• Ability to reconcile account activity, analyze discrepancies, and maintain accurate financial records.
• Experience tracking cash activity and applying receipts across multiple customer accounts.
• Strong proficiency with spreadsheets and accounting or financial systems used for receivables processing.
• Excellent organizational skills with the ability to meet recurring deadlines and manage detailed transactional work.
• Clear written and verbal communication skills for internal coordination and customer account follow-up.