Executive Assistant

Job Responsibilities Manage the Head of Commercial's calendar, appointments, meetings (onsite/virtual/offsite), and travel. Prepare agendas; attend meetings; take minutes; track action items; ensure follow-up. Serve as the point of contact between the Head of Commercial and internal/external stakeholders; manage correspondence, calls, and emails. Arrange off-site and multi-day meetings for small and large groups. Draft, proofread, and edit internal/external communications, presentations, reports, and briefing materials. Assist with cross-functional projects (Commercial, Medical, and other departments). Coordinate recruiting support (interviews/debriefs) and onboarding for new hires. Handle highly sensitive information with discretion and confidentiality. Organize logistics for conferences, advisory boards, scientific meetings, and internal events. Manage/reconcile expense reports and procurement requests. Liaise between CMO and executives/board members/key stakeholders. Back-up support to other Leadership Team members; assist with office management tasks. Use AI tools to improve productivity/quality. Less than 10% travel. Education & Experience Bachelor's degree or equivalent work experience. Minimum 5 years executive assistant experience; at least 2 years supporting executives in pharma/biotech/healthcare. Skills/Qualifications (Required/Preferred) Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and document management. Excellent verbal/written communication. Ability to manage multiple priorities and deadlines; strong organization and attention to detail. Discretion with confidential information. Familiarity with medical/clinical/regulatory terminology is a plus. Compensation & Benefits (as listed) Princeton, NJ: $60,693-$73,546. Health coverage (medical/pharmacy/dental/vision), wellbeing support, 401(k), disability/life insurance, and paid time off. #J-18808-Ljbffr