HR & Executive Personal Assistant

About Quanta Tech Systems

Quanta Tech Systems LLC is a technology company focused on software engineering, AI-driven solutions, cybersecurity, fintech, and emerging technologies. We build products and infrastructure designed for modern digital businesses and fast-growing ventures.

We are looking for a highly organized and motivated HR & Executive Personal Assistant to support internal operations, hiring processes, and executive-level coordination.

This is a junior role with strong growth potential. AI proficiency is a mandatory requirement.

Responsibilities

Assist with recruitment processes and candidate coordination

Schedule interviews and manage calendars

Communicate with applicants and maintain hiring pipelines

Coordinate onboarding and employee documentation

Help organize HR records and internal workflows

Support executives with administrative and personal assistant tasks

Manage meetings, reminders, travel arrangements, and follow-ups

Draft emails, documents, reports, and internal communications

Use AI tools to increase efficiency and automate workflows

Assist with project coordination across departments

Perform internet research and gather business information when needed

Support internal operational and team-management tasks

Requirements

Strong AI proficiency is mandatory

Must actively use tools such as AI assistants, automation tools, and modern productivity software

Strong written and verbal English communication skills

Excellent organizational skills and attention to detail

Ability to multitask and work independently

Comfortable handling confidential information

Strong internet research abilities

Proficiency with Google Workspace and Microsoft Office tools

Fast learner with strong problem-solving skills

Positive attitude and willingness to grow

Preferred Qualifications

Previous HR, recruiting, administrative, or assistant experience

Familiarity with Notion, Slack, Trello, ClickUp, HubSpot, or CRM systems

Experience using AI for workflow optimization

Interest in technology, startups, fintech, AI, or cybersecurity

What We Offer

Fully remote position

Opportunity to work with a fast-growing technology company

Hands-on experience across HR, operations, and executive functions

Exposure to AI and emerging technologies

Career growth opportunities

Flexible and dynamic work environment

To Apply

Please send:

Resume

Short introduction about yourself

Examples of AI tools you actively use and how you use them professionally

Optional: short Loom video introducing yourself