Legal Secretary

Allen, Semelsberger & Kaelin LLP is a five-attorney premier boutique law firm in downtown San Diego's beautiful Marina District, across from the Santa Fe Depot and the Embarcadero. We are seeking a meticulous, sharp, and experienced Legal Secretary to join our team. The ideal candidate will take ownership of our master calendar, navigate the particulars of multi-county California court procedures, and provide vital administrative and litigation support. This is a unique opportunity to become part of a friendly and established team in a bright, modern office with expansive views and abundant natural light. Key Responsibilities: Master Calendaring & Docketing: Accurately calculate, track, and input all critical dates (statutory and trial related deadlines, hearings, depositions, and mediations) using Tabs3/PracticeMaster across multiple California court jurisdictions. Court E-Filing & Document Preparation: Prepare, format, proofread, and execute electronic filings across various California courts while assisting with document review and the preparation of trial materials for general litigation cases. Case File & Data Management: Maintain and organize comprehensive physical and electronic case files, manage data entry, and oversee filing systems with meticulous attention to detail. Business Record Subpoenas Coordination: Prepare subpoenas for service, and coordinate with process servers (such as Nationwide Legal) for the reliable service and filing of documents and perform necessary follow-ups. Scheduling & Project Support: Assist attorneys and paralegals with arranging travel, scheduling appointments, client meetings, and supporting overall project management tasks. Deadline Auditing & Proactive Alerts: Regularly cross-check case files and upcoming deadlines within Tabs3/PracticeMaster, issuing proactive reminders to the legal team to prevent last-minute scrambles. Qualifications & Skills: Minimum of 7 years of recent experience as a litigation legal secretary or litigation assistant in a California law firm. Hands-on experience with legal practice management and docketing software, specific proficiency in Tabs3/PracticeMastera plus, for rules-based calendaring across multiple California jurisdictions. Demonstrable, hands-on expertise with California Civil Procedure deadline calculations and multi-county local court rules. Administrative background is strongly preferred. Proficiency in Corel WordPerfect as well asMicrosoft Office Suite (Word, Excel, Outlook), alongside strong writing skills for legal drafting, proofreading, and professional correspondence. Exceptional organizational skills combined with effective communication abilities - both written and verbal to support seamless client interactions and team collaboration. Demonstrated ability to handle confidential information and sensitive materials with absolute integrity. What We Offer: Competitive compensation (commensurate with experience) 401(k) Generous medical and dental insurance (employer-paid premium) Vision coverage Flexible Spending Account Free parking Life insurance Paid time off and holidays A supportive, collaborative work environment where your expertise is genuinely valued. Hourly range: $35.00-$47.00 #J-18808-Ljbffr