Administrative Associate - University Risk and Compliance Services
$45kUniversity of Texas at Austin
- # Administrative Associate – University Risk and Compliance ServicesApplylocations: AUSTIN, TXtime type: Full timeposted on: Posted Todayjob requisition id: R\_00047057**Job Posting Title:**Administrative Associate – University Risk and Compliance Services**----****Hiring Department:**University Risk and Compliance Services**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**AUSTIN, TX**----****Job Details:**## **General Notes**Your work will make a difference in the lives of university faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:* Competitive health benefits (employee premiums covered at 100%, family premiums at (50%)* Voluntary Vision, Dental, Life, and Disability insurance options* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)* Flexible spending account options for medical and childcare expenses* Robust free training access through LinkedIn Learning plus professional conference opportunities* Tuition assistance* Expansive employee discount program including athletic tickets* Free access to UT Austin's libraries and museums with staff ID card* Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card* For more details, please see: and be eligible to work in the US on a full-time basis for any employer without sponsorship.## **Purpose**Reporting to the Executive Assistant to the Chief Compliance Officer, the Administrative Associate provides administrative and operational support to ensure the efficient day-to-day functioning of University Risk and Compliance Services (URCS). This position supports core functions including scheduling, records management, purchasing, and general office operations, and plays a critical role in assisting executive administrative staff and the broader URCS team, including the Privacy Program, the Youth Protection Program, and Institutional Accessibility and Accommodation.## **Responsibilities**### **Administrative Operations:*** Support the Executive Assistant in coordinating daily administrative operations for URCS. Assist with purchasing and reimbursement processes, including travel requests, purchase requisitions, receipt reconciliation, and ProCard transactions. Provide general office support by managing supplies and inventory, coordinating office equipment maintenance and work orders, and preparing materials for meetings and departmental activities.* Assist in maintaining departmental records, organizing and managing electronic files, and ensuring compliance with established records retention requirements.* Assist with the implementation of workflows and the ongoing evaluation of processes to support continuous improvement and operational efficiency.* Serve as backup support during the Executive Assistant’s absence, ensuring continuity of essential administrative operations and services.### **Reception, Customer Service & Communications:*** Serve as the receptionist and primary point of contact for URCS by welcoming and directing visitors, coordinating parking validation for official guests, answering and routing incoming calls, taking messages as needed, and monitoring the department’s shared email account.* Respond to general inquiries received by email, phone, or in person, providing information and assistance as appropriate and directing complex or specialized requests to the appropriate staff member.* Assist with coordinating meeting and event logistics, including reserving space, scheduling participants, preparing materials, and arranging refreshments, supplies, and other support services as needed.### **Compliance, Ethics & Regulatory Support:*** Assist with the intake, tracking, and triage of Compliance and Ethics Hotline and Privacy reports, ensuring timely processing and routing in accordance with established procedures and at the direction of the Executive Assistant.* Assist with the review, coordination, and response to Open Records Requests, including tracking requests, gathering responsive records, and supporting timely compliance with applicable requirements.### **Clery Compliance Program Support:*** Assist with the collection of data and other support functions, as needed, for the Clery Compliance program.### **Other related duties as assigned.**## **Required Qualifications**High School Diploma or GED. Three years of clerical experience, including one year at the Senior Office Assistant level. Experience using Microsoft Office Suite, including electronic calendaring, and Adobe Acrobat. Organizational ability and experience working in a team setting with strong attention to detail. Excellent written and verbal communication skills and strong interpersonal communication skills. Tact, professionalism, and ability to maintain confidentiality in all URCS matters. Ability to work cooperatively in an office environment and provide excellent customer service. Ability to manage multiple tasks simultaneously with minimal supervision and effective time management.*Relevant education and experience may be substituted as appropriate.*## **Preferred Qualifications**Experience using UT’s preferred platforms, including Workday, DEFINE, DocuSign, and other administrative systems. Extensive experience in roles demonstrating advanced competency in direct customer service, problem-solving, and process improvement. Experience working in a university or higher education environment. Bilingual in English and Spanish.## **Salary Range**$45,000 + depending on qualifications## **Working Conditions*** May work around standard office conditions* Repetitive use of a keyboard at a workstation* Use of manual dexterity## **Work Shift**40hrs/week, M-F## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
- J-18808-Ljbffr University of Texas
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Administrative Associate - University Risk and Compliance Services in Austin, TX vacancy
$45k
Job Posting Title: Administrative Associate - University Risk and Compliance Services ---- Hiring Department: University Risk and Compliance Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest...SuggestedFull timeFor contractorsWork at officeLocal areaImmediate startFlexible hoursShift work- The University of Texas is seeking an Administrative Associate in University Risk and Compliance Services. This full-time role offers the opportunity to make a difference by supporting faculty and staff. Responsibilities include managing administrative operations, serving...SuggestedFull timeWork at office
$46.01k
...Job Posting Title: Administrative Associate - Office of the Registrar -... ...Office of the Registrar at the University of Texas at Austin is to... ...collaborating to provide services that benefit our students... ...Spanish) [PDF] ---- Compliance: Employees may be...SuggestedFor contractorsWork at officeMonday to FridayFlexible hoursAfternoon shiftThe University of Texas at Austin
Austin, TX4 days ago$42k
...Administrative Associate, Office Of Sponsored Projects Hiring Department: Office Of Sponsored Projects... ...files. Excellent customer service skills, organizational skills, and ability... ...for applicants who are NOT current university employees or contingent workers: You...SuggestedFull timeWork at officeImmediate startThe University of Texas at Austin Staff
Austin, TX1 day ago$50.01k
...Title: Senior Administrative Associate ---- Hiring Department... ...Registrar at the University of Texas at Austin... ...collaborating to provide services that benefit our... ...of controls and risk mitigation, and compile... ...[PDF] ---- Compliance: Employees may...SuggestedFull timeFor contractorsWork at officeShift workThe University of Texas at Austin
Austin, TX2 days ago- ...Administrative Office Clerk Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. High school diploma or GED Must successfully pass MISD paraprofessional test Proficient typing, word processing...Work at office
University of Texas at Austin
Austin, TX3 days ago $49.77k
...Job Posting Title: Sr. Administrative Associate ---- Hiring Department... ...and external to the University to support decision-making... ...Spanish) [PDF] ---- Compliance: Employees may be required... ...at University Compliance Services, 1616 Guadalupe Street,...For contractorsWork at officeImmediate startThe University of Texas at Austin
Austin, TX3 days ago$52.5k
...Administrative Associate Serve as primary assistant to the Director and Advisory Council of the... ...Provide professional administrative services for NAIS in the areas of finance, communication... ...experience. Familiarity with university policies and procedures. Some...Casual workWork at officeAfternoon shiftThe University of Texas at Austin Staff
Austin, TX5 days ago$52.5k
...Job Posting Title: Administrative Associate ---- Hiring Department:... ...do I receive with UT? The university offers an impressive benefits... ...administrative services for NAIS in the areas of finance... ...Spanish) [PDF] ---- Compliance: Employees may be required...For contractorsCasual workWork at officeImmediate startAfternoon shiftThe University of Texas at Austin
Austin, TX3 days ago- ...educational institution in Austin seeks an Administrative Associate to support the Registrar’s Office.... ...administrative and customer service support for academic records and operations... ...PM. Competitive salary is offered. #J-18808-Ljbffr The University of Texas at AustinWork at officeMonday to Friday
$47k
## Academic Records Administrative Associate, Education Abroad, Texas GlobalApplylocations... ...:****General Notes**The University of Texas at Austin (UT... ...support in a customer service environment with excellent... ...(Spanish) [PDF]**----****Compliance:**Employees may be...For contractorsWork at officeImmediate startOverseas$50k
Job Posting Title:Administrative Associate, Annette Strauss Institute, Moody College of Communication... ...with institute staff and university partners to ensure compliance with university procedures,... ...a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.20...For contractorsWork at officeImmediate startRemote workFlexible hoursWeekend workAfternoon shift$50.01k
Senior Administrative Associate This position provides advanced administrative... ...delivery of academic records and services. The role supports core... ...campus partners, applying university and registrar policies with... ...the testing of controls and risk mitigation, and compile...Work at office$50k
## Senior Administrative Associate, Global Sustainability Leadership InstituteApplylocations: UT MAIN... ...alumni network, one of the largest university networks in the world, is embedded in... ...academic year* Work with Media and Tech services as needed for GSLI activities;...Work experience placementInternshipWork at officeImmediate startWeekend workAfternoon shift$42k - $48k
## Administrative AssociateApplylocations: PICKLE RESEARCH... ...:**Administrative Associate**----****Hiring Department... ...who are NOT current university employees or... ...Spanish) [PDF]**----****Compliance:**Employees may be required... ...Compliance Services, 1616 Guadalupe Street...For contractorsWork at officeImmediate startWeekend workAfternoon shift- Job Posting Title Academic Records Administrative Associate, Education Abroad, Texas Global Hiring... ...Experience providing support in a customer service environment with excellent customer... .... Experience working with The University of Texas at Austin policies and procedures...Work at officeOverseas
$50k
Senior Administrative Associate, Global Sustainability Leadership Institute Department: Finance | Hours... ..., and coordinate with Media and Tech services for recordings and equipment.... ...design (Canva, Adobe). Experience with University of Texas policies and administrative...Work experience placementInternshipWork at officeImmediate startVisa sponsorshipWeekend workAfternoon shift- ...The mission of the University of St. Augustine for Health Sciences... ...qualified, experienced, executive administrative assistant to provide support... ...; printers, copier service calls, and other needs as requested... ...school, trade school or an associate degree or equivalent...Work at office
University of Saint Augustine
Austin, TX15 hours ago $17.6 - $25.25 per hour
...: Ascension Dell Seton Medical Center - University of TexasShift Hours: Full Time in the Emergency... ...workflow orchestration.As our Customer Service Representative (Patient Registration) ,... ...explore new paths for your career.Our associates are given the chance to contribute,...Hourly payFull timeCasual workLocal areaNight shift$22 per hour
...Office Operations Team by providing focused administrative assistance to students and stakeholders... ...Excellent communication and customer service skills. Ability to work in a fast‑... ...position. Equal Opportunity Employer The University of Texas at Austin is an equal...Hourly payTemporary workCasual workImmediate startShift work$15 per hour
...looking for individuals to provide quality service experience while assisting customers... ...set forth by the Board of Regents of The University of Texas System, The University of Texas... ...references with their contact information Compliance and Employment Information Employment...Work experience placementWork at officeImmediate startShift workWeekend workAfternoon shiftThe University of Texas at Austin
Austin, TX2 days ago- ...routine tasks. Assist faculty with opening classrooms and obtaining supplies for classroom use. Direct students to appropriate service areas for assistance. Distribute mail and other general office tasks. Organize and update storage areas, and filing as...Work at office
The University of Texas at Austin Students
Austin, TX1 day ago $20 per hour
...Interns will report to the Associate Head Coach, Athletic Performance... ...the Board of Regents of The University of Texas System, The... ...Spanish) [PDF] ---- Compliance: Employees may be required... ...copy at University Compliance Services, 1616 Guadalupe Street, UTA...Hourly payFull timePart timeFor contractorsWork at officeImmediate startFlexible hoursShift workThe University of Texas at Austin
Austin, TX1 day ago- ...use. • Direct students to appropriate service areas for assistance. • Distribute mail... ...Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity... ...Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report...For contractorsWork at office
The University of Texas at Austin
Austin, TX5 days ago $59.67k
...and performing various administrative tasks to ensure the... ...and external to the University to support decision-making... ...the Administrative Associate or the Senior... ...Poster (Spanish) [PDF] Compliance Employees may be required... ...Compliance Services, 1616 Guadalupe Street...For contractorsWork at office$60k
...and performing various administrative tasks to ensure the... ...and external to the University to support decision-making... ...the Administrative Associate or the Senior... ...Spanish) [PDF]**----****Compliance:**Employees may be required... ...Compliance Services, 1616 Guadalupe Street...For contractorsWork at office$45k
...Patient Financial Services Phone Representative Hiring... ...and collections. Compliance and Confidentiality... ...Preferred Qualifications Associate's Degree in healthcare administration or related field. At... ...applicants who are NOT current university employees or contingent...For contractorsWork at officeImmediate startRemote work- ...professional staff members Qualifications: Excellent customer service skills Attention to detail Positive attitude Strong... ...email and other electronic means, move about the office and University, handle various types of media and equipment, and visually or...Full timeTemporary workPart timeWork at officeFlexible hours
Saint Leo University
Austin, TX1 day ago $20 per hour
...Interns will report to the Associate Head Coach, Athletic... ...not current university employees or contingent... ...Poster (Spanish) [PDF] Compliance Employees may be... ...University Compliance Services, 1616 Guadalupe Street... ...Part‑time Job function Administrative Industries Higher...Hourly payFull timePart timeFor contractorsWork at officeImmediate startFlexible hoursShift work- ...highly visible role provides advanced administrative and organizational support, serving as... ...administrative support, ideally within financial services, investments, or a professional... ...from the Department of Labor. #J-18808-Ljbffr University of Texas Investment Management CoWork at officeWeekend workAfternoon shiftEarly shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Associate - University Risk and Compliance Services. Be the first to apply!
Related searches
- admin booking assistant Austin, TX
- administrative assistant/recruiting Austin, TX
- team administrator Austin, TX
- administrative assistant Austin, TX
- administrative assistant work online from home Austin, TX
- operations assistant manager Austin, TX
- administrative assistant work from home Austin, TX
- administrative assistant logistics Austin, TX
- temporary admin assistant Austin, TX
- property management administrative assistant Austin, TX