Executive Assistant
$150kLHH
Executive Assistant
Location: Manhattan, NY (4 days onsite, 1 day remote)
Compensation: Up to $150,000 base + bonus
Overview
Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
Key Responsibilities
- Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
- Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
- Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
- Prepare and reconcile expense reports in a timely and accurate manner
- Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
- Draft correspondence, presentations, and other administrative documents
- Assist with investor meetings, board materials, and high-level presentations as needed
- Manage ad hoc projects and ensure seamless day-to-day operations
Qualifications
- 510+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
- Strong experience managing complex calendars, travel logistics, and expenses
- High level of professionalism with exceptional communication skills
- Proven ability to prioritize and multitask in a high-pressure environment
- Strong attention to detail and ability to handle confidential information with discretion
- Advanced proficiency in Microsoft Office Suite
Preferred Attributes
- Experience supporting multiple executives or a team of senior leaders
- Exposure to investor relations, board support, or deal-related coordination
- Proactive, anticipatory mindset with strong problem-solving skills
- Team-oriented with a collaborative approach
Work Environment
- Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
Vacancy posted 3 hours ago
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