Administrative Assistant, Athletics Department

Job Description

Job Description

Job Title: Administrative Assistant

Department: Athletics

Reports to: AVP Athletics and Recreation

Effective Date: 6/16/2026

# of Direct Reports: 0

# of People Supported: 2

Job Description:

The Administrative Assistant directly provides support to the Associate Vice President of Athletics & Recreation, and secondarily to the Associate Director of Athletics and Recreation. The position also provides support to the entire athletic department staff.

Supervisory Responsibilities:

· None

Duties/ Responsibilities:

Included, but not limited to:

· Assist the Associate Vice President of Athletics in the day-to-day administrative functions

· Act as support to the Athletic Department staff in an administrative capacity

· Facilitate all functions of the Graduate Assistants including, but not limited to tuition remission, housing assignments and coordinating their “other duties” within the Department of Athletics

· Manage the fleet of recruiting cars including distribution of keys, collection of keys, tracking mileage, oil changes and inspections as well as any other maintenance that may be needed

· Maintain daily and monthly calendar for Associate Vice President

· Maintain files for Athletic Department including:

· Monthly Credit Card Expense Reports

· Serve as point of initial contact for students and visitors to the Athletic Department

· Coordinate all meal passes and necessary paperwork for all recruit visits

· Schedule and set up interviews for open positions

· Create and maintain databases

· Responsible for sending thank you gifts to donors or gifts for milestones of friends and alumni (i.e. birth of child)

· Purchase supplies for the department and monitor distribution of supplies to the office staff

· Act as liaison between department and facilities for all work order requests in Kennedy

· Handle all department meeting schedules, agendas and minutes

· Act as the liaison between university staff and the department of athletics for special events, including, but not limited to Alumni Events, Fundraising Events, SAAC Meetings, Town Halls, Hall of Fame, Senior Brunch, and Annual Banquet

· Make hotel and air travel arrangements as assigned

Required Skills/Abilities:

· Demonstrate excellent organizational, problem-solving, multi-tasking and customer service skills

· Flexible schedule – ability to work evenings and/or weekends as needed

· Strong verbal and written communication skills.

· Ability to work in a diverse work environment and to establish and maintain effective work relationships with university administrators, parents, students, and alumni

· Ability to lead and work independently as well as within a team environment

· Ability to effectively communicate with student-athletes, coaches, athletic and university administration.

Qualifications:

Education: Bachelor’s degree

Experience: Previous experience working in a collegiate athletic department preferred

Physical Requirements:

• Ability to sit or stand for long periods of time
• Ability to maneuver office related items such as filing, giveaways, and boxes.
• Ability to lift items that weigh 20lbs

Salary:

This is a non-exempt position with an hourly rate of $25.10.

Hours Expectation:

Part-time, 29 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Applications will be reviewed as they are received, and qualified candidates may be invited to interview before the application deadline. We encourage you to apply early, as the position may be filled prior to the closing date.

Applicants must be legally authorized to work in the United States for the duration of their employment.

Manhattanville University is an Equal Opportunity Employer. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. If you are unable to complete this application process, contact Manhattanville Human Resources at View email address on ziprecruiter.com to ask for assistance.