Office Assistant (Part-Time)

Requirements Someone who notices the details. Whether it’s an empty snack drawer, a conference room that needs resetting, or a teammate who could use an extra hand, you’re the kind of person who takes initiative and jumps in before being asked Someone who genuinely cares about the people around them and the space they all share A natural organizer who takes pride in keeping things running smoothly A warm and approachable presence who makes everyone feel welcome Proactive and resourceful—you anticipate needs before they become problems Clear, friendly communicator—whether you’re emailing a vendor or greeting a guest Adaptable and comfortable wearing many hats in a fast-paced, dynamic environment A can‑do attitude and a genuine eagerness to learn Strong organizational instincts and the ability to juggle multiple tasks without losing the details Comfort with using technology and a willingness to figure things out as you go Familiarity with Google Workspace or similar tools (or the enthusiasm to get up to speed quickly) Responsibilities Office Operations & Facilities Manage office supplies including food and beverage, cleaning supplies, and paper goods—handling ordering, unpacking, and restocking Maintain smooth mail and package flow, including breaking down boxes and managing trash and recycling Coordinate cleaning support to keep the office looking great day to day, including management and organization of the samples closet Manage building relationships, including coordinating holiday tips for building cleaners and staff, and other goodwill touchpoints Partner with our wholesale team to manage back office storage and wholesale sample flow Manage ongoing IT and tech needs in partnership with our SF based tech team (including coordinating computer orders for the NY office) Take on additional administrative tasks, travel booking, and ad hoc projects as needed—pitching in wherever the team needs you most Meetings & Events Partner with SF HQ based team to prepare the office for board, stakeholder, and external meetings Support wholesale market events by greeting guests, prepping beverages and snacks, and creating a welcoming experience Order breakfast and lunch for the New York team in alignment with the SF office calendar Employee Experience & Community Help execute team celebrations, employee appreciation moments, volunteer activities, and other community building events Partner with the People Ops team to set up desks and workspaces for new hires Additional Details This is an on‑site, part‑time role based in our New York City office (approximately 12–20 hours per week) on Tuesdays, Wednesdays, Thursdays - with additional days/hours as needed #J-18808-Ljbffr