Senior Administrative Assistant

Senior Administrative Assistant

MassDevelopment, the state's development finance agency and land bank, delivers financing solutions, real estate expertise, and other assistance to strengthen and grow the Massachusetts economy. We partner with businesses, nonprofits, developers, banks, and municipalities to help create jobs, build housing, and foster vibrant communities across the state. We value diverse perspectives, encourage innovation, and are committed to building a stronger Massachusetts.

Reporting directly to the EVP of Real Estate, the Senior Administrative Assistant plays a critical role in supporting the day-to-day operations of the Real Estate Division and ensuring priorities, projects, and teams move forward efficiently. The role provides high-level administrative and operational support to senior staff, and is an opportunity for a highly organized, proactive professional to contribute to a collaborative, fast-paced environment supporting real estate and economic development initiatives across Massachusetts.

What You'll Do

• Provide day-to-day administrative and operational support to the EVP of Real Estate and senior leadership within the Real Estate Division.
• Coordinate the preparation, organization, and distribution of Board materials, reports, presentations, briefing materials, and other leadership deliverables.
• Support contract and procurement activities, including preparing contract forms, submitting procurement requests, coordinating internal approvals, and tracking items through completion.
• Maintain accurate and up-to-date data, records, files, and tracking systems, ensuring information is organized, accessible, and appropriately maintained.
• Manage calendars, meetings, scheduling, communications, document production, and other day-to-day administrative needs for the Division.
• Coordinate meetings, events, presentations, and other activities involving internal teams, external partners, and stakeholders.
• Prepare, format, proofread, and organize correspondence, reports, presentations, and other business documents with a high level of accuracy and attention to detail.
• Help monitor deadlines, follow up on outstanding items, and keep priorities and deliverables moving forward.
• Serve as a trusted and responsive resource to senior staff and colleagues, anticipating needs and helping resolve administrative and operational issues.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Collaborate across the organization and contribute to a positive, solutions-oriented team environment.
• Take on special projects and other administrative priorities as needed to support the Real Estate Division's goals and initiatives.

What We're Looking For

• Associate's degree preferred, with 47 years of relevant experience, including at least 3 years supporting an executive team or managing office functions; a bachelor's degree may substitute for equivalent experience. Experience in real estate, economic development, public sector, or a similarly complex environment is preferred.
• Proficiency with Microsoft 365, SharePoint, Planner, database systems and other apps.
• Strong written, verbal, presentation, organizational, and problem-solving skills, with exceptional attention to detail and the ability to communicate effectively with diverse internal and external stakeholders.
• Demonstrated ability to manage multiple priorities, set deadlines, adapt to changing needs, and maintain high-quality work under pressure.
• Strong judgment, initiative, and discretion, with a proactive approach to anticipating needs, identifying issues, and developing practical solutions.
• Excellent interpersonal and diplomatic skills, with the ability to build productive relationships across teams, business units, offices, and external partners.
• Ability to take ownership of assignments, follow through independently, and consistently meet deadlines.
• Desire to be a key player on a collaborative team, taking initiative to support colleagues and contribute to the efficient operation of the Division.
• Experience maintaining organized filing, data, budget, and tracking systems.
• Familiarity with commercial real estate and demonstrated interest in real estate, economic development, and the Division's programs and activities.
• Ability to handle confidential and sensitive information with professionalism, sound judgment, and discretion.

What We Offer

• Comprehensive Benefits: Medical, dental, and vision insurance to support you and your family.
• Retirement Readiness: Robust 401(a) and 457(b) plans with agency match.
• Generous Paid Leave: Vacation, sick time, personal days, and holidays.
• Work-Life Support: Flexibility that supports balance while meeting the position's operational and on-site responsibilities.
• Investment in You: Tuition reimbursement, student loan assistance, and opportunities for continued learning.
• Wellness Support: Resources and programs to help you thrive personally and professionally.
• Meaningful Public Impact: The opportunity to support the diverse real estate and economic development activities of the Agency

It is unlawful in Massachusetts to require or administer a lie-detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.