Executive Assistant

Executive Assistant 4

See how Epsilon powers connected marketing by unlocking the full potential of data and identity. Provide organizational and administrative support to Senior Vice President and C-level executives. This includes but is not limited to taking charge of all meeting arrangements, responding to inquiries, making travel arrangements, managing schedules/calendars, handling correspondence and providing other administrative support to these senior executive(s). The Executive Assistant 4 position requires solid written and verbal communication skills, superior organizational and task management skills, initiative and the ability to work proactively and independently along with excellent relationship building skills. The ability to interact professionally with senior executives in other organizations and to keep sensitive information confidential are also requirements of the position. In performing the essential functions of this role, the work environment is fast-paced and requires the ability of working on your own independently as well as in a team environment depending on the situation.

Essential duties and responsibilities include, but are not limited to the following:

• Manages executive's schedule and makes/accepts/adjusts appointments as appropriate in a timely fashion
• Arranges and coordinates domestic and international travel schedules and reservations
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities
• Takes charge of all on-site and off-site meetings, manages outside vendors and budget, handles contracts for outside meeting vendors
• Prepares minutes of key meetings
• Prepares expense reports and submits them for reimbursement on behalf of executive
• Assists executive in other activities as assigned
• Partners with company leadership and executives to drive specific projects
• Supports the EPIC community as a key point of contact and active community member

Qualifications:

• 5+ years professional work experience and/or training
• Prior experience as an Administrative Assistant is required
• Strong communication and organizational skills
• Ability to prioritize effectively and multi-task accordingly
• Ability to create reports and write business correspondence
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of instructions in verbal, written or diagram form and deal with several abstract and concrete variables
• Ability to use word-processing, spreadsheets, Internet and email software
• Ability to work effectively with project teams and clients

When you join Epsilon, we'll create something EPIC together. We're a global leader in data and identity, with deep expertise in digital media, clean rooms, customer data platforms, loyalty and marketing services. Positioned at the center of Publicis Groupe, Epsilon helps brands deliver personalized experiences at scale and build lasting customer relationships by unlocking the full potential of data and identity.

Epsilon operates in 30+ countries across EMEA, the Americas and APAC, with more than 8,000 employees.

Because You Matter As an Epsilon employee, you deserve perks and benefits that put you, your family and your finances first. Our benefits encompass a wide range of offerings, including but not limited to: Flexible time off (FTO), 14 paid holidays, paid sick time, parental/new child leave, childcare & elder care assistance, adoption assistance, comprehensive health coverage, 401(k), tuition assistance, commuter benefits, professional development, employee recognition, charitable donation matching, health coaching and counseling. Epsilon benefits are subject to eligibility requirements and other terms.

Epsilon is an Equal Opportunity Employer. Epsilon's policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information or any other characteristic protected by applicable federal, state or local law. Epsilon also prohibits harassment of applicants and employees based on any of these protected categories.

Compensation Range: USD $60,100.00 - USD $111,700.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.