Recruiting Assistant, Partner Growth & Integration

Office Locations: Chicago, Tampa, Phoenix, St. Louis The Recruiting Assistant will play a crucial role in supporting the recruitment and integration of lateral partners and of counsel under the direction of the Director, Partner Growth and Manager, Legal Integration. This position requires a highly organized and detail-oriented individual with excellent communication skills and the ability to work effectively in a team-oriented, collaborative environment. The ideal candidate will be adept at managing multiple projects and priorities and looking for a role where they can learn about the legal industry and grow their career. What We Offer: Supportive, adaptable work environment Career development through mentoring and training – Professional growth opportunities Competitive pay and comprehensive benefits Be part of a firm where great people achieve great things—together. Key Responsibilities Recruiting Support strategic and opportunistic recruitment of partners and of counsel, including individuals and groups. Support our relationship with search firm partners, including process management and tracking of partner search firm agreements. Draft and assist in updating recruitment plans. Coordinate interview schedules for partner and of counsel candidates. Manage candidate travel arrangements. Coordinate meeting scheduling, reimbursement requests, and other support as needed. Collect and review interview feedback and evaluations. Manage candidate information using applicant tracking systems (viRecruit), iManage, OneNote, and other tools. Track and monitor due diligence items such as lateral partner questionnaires, conflict checks, and background checks. Assist with search firm road shows and manage search firm gifting. Integration Support onboarding and integration of lateral attorneys, including individuals and groups. Prepare, distribute and maintain orientation schedules, including scheduling updates as needed. Assist with maintenance, updates and distribution of documents and processes related to the pre-arrival, onboarding and integration of partners and of counsel. Manage and execute onboarding and integration tasks as assigned using viRecruit, viIntegration, iManage, OneNote and other tools. Assist with coordinating lateral attorney inter-office travel with the Manager, Legal Integration. Track, monitor and update record maintenance of laterals during their integration period.Assist the Manager, Legal Integration in the development and implementation of integration programs and initiatives. Additional Responsibilities Collaborate with Practice Groups, Finance, Human Resources, Information Technology, Talent, Marketing & Business Development, Conflicts and other departments. Maintain day‑to‑day engagement and responsibility across various projects to ensure materials, correspondence, meetings and other logistics are executed professionally. Perform data entry, database auditing, and reporting (regular and ad‑hoc). Manage inventory, ordering and distribution of firm promotional recruiting materials and supplies, as assigned. Continuously learn and enhance the use of recruitment and technology tools to improve effectiveness and add value. Collaborate with others in the firm to continually enhance recruiting and integration efforts and improve candidate and internal stakeholder experience. Ensure consistent implementation of firm policies and procedures. Handle expense and budgeting tasks such as payment processing, reimbursement requests, budget tracking and updates, credit card reconciliation and expense review. Perform other administrative tasks as needed to support the Partner Growth and Integration team. Participate in special projects as needed. Perform other duties as assigned. Who Are You? Bachelor’s Degree or equivalent experience required. Demonstrated ability to work independently, organize and accurately prioritize work, understand when urgency is required. Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting with others. Professional dedication and a desire to learn and grow. Excellent communication skills: interpersonal, verbal and written, including in person, virtual and on the phone. Detail‑oriented with a high level of accuracy. Excellent analytical, critical thinking and problem‑solving skills. Willingness to be flexible with time and adjust to a changing work environment. Ability to build and maintain positive relationships, both internally and externally, and demonstrate a client service orientation. Ability to use sound judgment and maintain strict confidentiality of private, protected and highly sensitive information. Ability to take direction and accept supervision. Ability to work effectively with co‑workers in a team‑oriented, collaborative environment. Ability to maintain regular attendance and work regularly scheduled hours. Proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint) Capable of quickly learning and effectively utilizing applicant tracking and onboarding systems. Prior experience and/or willingness to learn and use AI. Prior law firm experience helpful but not required. Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job‑related factors. The range for this position for individuals physically located in Chicago is $21.63–$26.44/hour. Quarles is an equal opportunity employer. #J-18808-Ljbffr Quarles & Brady