Attendance Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
5/28/2026

Location:
Vernon Johns Middle School
Title: Attendance Secretary
Salary Range: $30,290-$53,791 (commensurate with experience)
Supervisor: Principal
Classification: Non-Exempt
Contract Length: 11 months (220 Days)

Job Summary
The attendance secretary is responsible for maintaining complete and accurate student accounting records for every child in the school to which assigned. The attendance secretary is directly responsible to the building administrator or his/her designee.

Essential Duties
Issues absence and tardy slips to students.
Supervises the collection of attendance reports from the classroom.
Supervises the keeping of daily attendance sheets.
Confers with parents on daily absences, early dismissals and makes calls home when necessary.
Supervises the keeping of tardiness records.
Supervises the keeping of suspension records.
Consults with students on tardiness, reminding them of proper penalties when necessary.
Investigates attendance problems reported by others.
Counsels students in matters of attendance and tardiness and makes every effort to gain their cooperation.
Provides attendance information to the guidance counselor and principal.
Counsels students and carries out the school's policy on truancy.
Maintains a file on all referrals, counseling, and action taken.
Refers to the Truancy Officer and Dropout Prevention Coordinator or any other agency those cases of chronic absenteeism, tardiness, or truancy that have proved unresponsive to counseling.
Consults with members of the student personnel team when requested to do so.
Any other responsibilities deemed necessary by the principal.


Job Specifications (Knowledge, Skills, and Abilities Required)

Excellent verbal and written communication skills

Ability to take independent initiative, while committing to collaboration

Ability to work a flexible schedule including early mornings, evenings, and weekends based on school, family, and district needs

Ability to employ tact, diplomacy, and sound judgement in dealing with sensitive issues and challenging situations

Strong organizational skills

Proficient in the Microsoft Office suite

Ability to leverage (and when needed learn) technology and software applications to create reports, maintain records, and provide data

Ability to create and maintain strong community collaborations

Willingness to learn and apply new skills and content

Minimum Qualifications


Education: High School Diploma or GED

Experience: Must have prior work related experience and clerical training. Knowledge of high school attendance laws and reporting codes.

Certification and License: N/A

Working Conditions and Physical Demands
The duties are primarily performed in an office environment, with no unusual physical demands. The physical requirements described are representative of those necessary to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.