Accounts Payable Specialist

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Specialist to join a growing manufacturing organization in Lannon, Wisconsin. This is a Long-term Contract opportunity expected to run for at least six months and offers a part-time schedule of approximately 20 hours per week, with onsite support provided Monday through Thursday. The person in this role will contribute to daily accounting operations by managing payables, assisting with weekly payroll activities, and helping strengthen process consistency within a collaborative team environment.

Responsibilities:
• Manage a high volume of vendor invoices, ensuring accurate coding, entry, and timely payment processing.
• Support weekly payroll preparation by reviewing time records, identifying missing entries, and entering approved hours into the payroll system.
• Coordinate invoice approval follow-up and maintain organized records to support accurate accounts payable documentation.
• Assist with payment activities such as ACH transactions and check runs in alignment with internal accounting procedures.
• Verify receiving paperwork and help reinforce controls that support an effective three-way matching process.
• Contribute to the creation and refinement of standard operating procedures for accounts payable workflows.
• Provide support related to accounting system updates, including activities connected to QuickBooks and JobBOSS/E2 process changes.
• Partner with internal team members to handle additional accounting tasks as priorities shift in a fast-paced environment.• At least 3 years of hands-on accounts payable experience.
• Prior experience processing payroll, including weekly payroll for a small to mid-sized employee population.
• Working knowledge of invoice coding, account coding, ACH processing, and check run administration.
• Proficiency with Microsoft Excel and familiarity with accounting platforms such as QuickBooks or JobBOSS/E2.
• Ability to work independently while maintaining strong accuracy and attention to detail.
• Manufacturing industry experience is preferred.
• Comfortable operating in an evolving business environment with changing priorities and developing processes.