Sheriff's OES Analyst I/II GF

Under general supervision or direction, assists with implementation of the County's emergency services programs to achieve the Sheriff’s Office and Board of Supervisors’ missions. Responsibilities include coordinating county emergency and disaster efforts in budgeting, planning, response, recovery, hazard mitigation, and preparedness activities; collaborating with county departments, partner agencies, and the public on emergency planning and response; coordinating mutual aid services beyond fire and law enforcement; supporting lead agencies in emergency and disaster response; providing strategic and operational oversight; preparing press releases; seeking grants; ensuring compliance with County goals, state, and federal laws. Under general direction, plans and provides administrative, budgetary, and workflow support in the formulation and implementation of OES budgets, conducting needs analysis, feasibility studies, and evaluation for assigned projects and programs.

SUPERVISION RECEIVED AND EXERCISED

Sheriff's Office of Emergency Services Analyst I/II: Receives general direction from the Office of Emergency Services Assistant Director. May exercise general supervision over assigned office support staff. Sheriff's Senior Office of Emergency Services Analyst: Receives general direction from the Office of Emergency Services Assistant Director. May exercise direct and general supervision over assigned office support staff.

CLASS CHARACTERISTICS

Incumbents assist in the day‑to‑day operation of a countywide emergency preparedness program, including management of the County's emergency services/disaster planning functions. Incumbents provide administrative support to the Office of Emergency Services and may be required to work extended hours and be on call as needed. Sheriff's Office of Emergency Services Analyst I This entry‑level class is distinguished from the journey‑level by the performance of routine tasks. Employees at this level are not expected to perform with the same independent direction and judgment as the journey level. It is typically used as a training class; employees may have only limited related work experience and work under immediate supervision while learning job tasks. Sheriff's Office of Emergency Services Analyst II This journey‑level class is distinguished from Analyst I by the assignment of the full range of duties. Employees receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of operating procedures and policies. Positions are flexibly staffed and normally filled by advancement from the entry level. Sheriff's Senior Office of Emergency Services Analyst This advanced‑journey level class expects incumbents to perform the full range of duties with increasing independence as experience is gained. Sheriff's Office of Emergency Services Analyst I/II Responsibilities Assists with all aspects of emergency/disaster preparedness, response, and recovery. Assists in the development, and implementation of policies, plans and procedures for monitoring and evaluating emergency services capabilities during emergencies and disasters. Assists with analyzing, planning, implementing, and coordinating countywide emergency services programs including resource management, operational readiness, response, rescue, and evacuation plans. Assists with developing performance measures that support County initiatives and strategic goals for emergency management. Evaluates and analyzes applicable State and Federal legislation affecting departmental operations and functions; develops and/or implements recommendations to policies, plans and/or system changes to ensure adherence to ordinances, regulations and rules. Collaborates, coordinates and promotes emergency planning and resiliency building with affected County departments, cities, special districts, non‑profit organizations, as well as business and private organizations. Assists with the preparation of a variety of contingency plans in response to hazards including radiological safety, transportation accidents, hazardous materials incidents, earthquakes, fires, floods, and other emergencies. Assists with obtaining Federal emergency management funds and participation in other State and Federal revenue programs. Assists in the development and writing of grant proposals; performs ongoing management of assigned grants; monitors grants for compliance with grant language and applicable local, state, and federal guidelines. Conducts, facilitates and attends conferences, exercises, presentations and public and professional meetings regarding governmental policies and procedures related to emergency management. Assists with a public education program for the County, community groups, and the general public. Performs various administrative tasks as required. Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts and assists in the management of department level procurement. Performs related duties as assigned. Sheriff's Senior Office of Emergency Services Analyst Responsibilities Assists in the development, preparation and maintenance of the County’s Emergency Operations Plan, Hazard Mitigation Plan, and supporting documentation such as mass care & shelter, incident specific plans, Emergency Operations Center (EOC) Activation procedures and call out lists. Maintains the readiness of the County’s EOC; serves as a key member of the EOC teams for actual emergencies. Participates in and assists in the direction of staff in the development and maintenance of emergency event procedures and resources for all County unincorporated areas and for individual cities on a contract basis; develops and coordinates emergency response plans for contract jurisdictions. May act in the absence of management for matters within the scope of public emergency preparedness plans, including representing the department before local, state and federal regulatory, advisory and governing bodies. Assists in the planning, development, and administration of the department’s highly complex financial preparedness, response and recovery. Compiles and assumes responsibility for periodic balances and transaction summaries with various fiscal reports, monitors and audits agency expenditure reports, payments, balancing, reconciling, and disbursing funds, code invoices, and processes reports in compliance with local, state, and federal laws, county policies, and grant requirements; assists in compiling the annual department budget. Assists with all aspects of disaster grant management, applies for funding, submits claims and supporting documents, responds to federal and state agency requests and verifications, tracks obligations and funding received. Coordinates cost‑recovery and long‑term recovery planning. Knowledge of Principles and practices of emergency services administration, program development and evaluation. Emergency response and disaster preparedness systems: national Incident Management Systems (NIMS), State Emergency Management System (SEMS) and related systems. Federal, State and local laws, policies, programs, and plans for emergency and disaster management. Principles and practices of governmental budgeting, contract management, and grant programs and fiscal planning. Topography and geography used in determining, evaluating, and planning responses to hazards and disasters. Techniques employed in public presentations and group dynamics. Applicable statutes, rules, ordinances, codes and regulations. County policies and procedures. Basic principles, practices and procedures of funding sources and grant funds disbursement. Principle methods and practices of governmental finance, budgeting and accounting. Project and/or program management practices. Procurement, contracting or grant writing. Ability to Senior Office of Emergency Services Analyst I Learn the principles and practices of emergency. Learn the policies and procedures pertaining to emergency management, including the incident command system (ICS). Learn the purpose and relationships of local, state and federal governments as related to Emergency Management and disaster planning activities. Learn organizational structure and service delivery systems of county government. Learn the potential for disasters and assist in the development of comprehensive plans for mitigation, response, and recovery and rescue. Learn to analyze emergency situations accurately and implement an effective course of action. Communicate effectively orally and in writing. Provide a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff. Principles, practices and terminology of cartography including describing geographic and topographic features. Common algorithms and other automated reasoning used in the preparation of maps. Utilize GIS software programming functions, tools, and utilities to produce maps, tables and reports. Modify and manipulate various image file types (jpeg, tiff, etc.) for use in the GIS. Ability to map and send mass notification messages via the Everbridge System. Ability to utilize, understand, and modify Genysys software mapping. Senior Office of Emergency Services Analyst II/Senior (in addition to the above) Understand and apply local, state and federal rules and regulations governing disaster/emergency preparedness. Research, develop, and modify elements of comprehensive emergency management preparedness and response plans. Develop effective educational and informational materials. Meet multiple and complex deadlines. Conduct training in the various phases of the emergency management program. Prepare clear, concise, and accurate narrative/statistical reports and other written materials; communicate and interact effectively (verbally and in writing). Support and implement countywide emergency plans; evaluate, develop and implement technological changes to improve systems and programs. Collect, analyze and evaluate complex data and problems, select alternatives, identify consequences, and develop sound recommendations. Prepare comprehensive reports and implement plans and policies. Understand, interpret, explain, and apply pertinent laws, rules, regulations and ordinances. Exercise independent judgment and initiative in solving difficult administrative, technical problems or issues. Work well under pressure with changing issues and emergency conditions and status. Recognize and respond appropriately to problems of a sensitive or political nature. Education and Experience Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from an accredited four‑year college or university with major coursework in Business Administration, Public Administration, Emergency Management, or a relevant technical or disaster planning degree. Additional professional experience may forgive the degree requirement on a 3:1 degree ratio. Senior Office of Emergency Services Analyst I: One (1) year of responsible administration and policy procedure development, purchasing, budget development, research and program analysis in the area of emergency management, or closely related field. Senior Office of Emergency Services Analyst II: Two (2) years of professional‑level experience performing administration and policy procedure development, purchasing, budget development, research, and program analysis in the area of emergency management, or closely related field, or one (1) year of experience equivalent to the Office of Emergency Services Analyst II in Tuolumne County. Senior Senior Office of Emergency Services Analyst: Three (3) years of professional experience performing administration and policy procedure development, purchasing, budget development, research, and program analysis in the area of emergency management, or closely related field, or two (2) years of experience equivalent to the Office of Emergency Services Analyst II in Tuolumne County. Licenses and Certifications Must possess a California driver's license and have a satisfactory driving record. Completion of Federal Emergency Management Institute (FEMA) Professional Development Series and NIMS Training must be obtained within one (1) year of appointment. Highly desired: Possession of a California Specialized Training Institute (CSTI) Emergency Management Specialist Certificate or International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) or Associated Emergency Manager (AEM). Other Requirements Must be able to pass a criminal record clearance and thorough background check. Must be able to work weekends and holidays. #J-18808-Ljbffr Tuolumne County