Administrative Coordinator

Administrative Coordinator

LHH Recruitment is seeking an Administrative Coordinator to work for a not for profit organization in the Farmingdale, NY area. It is Temp till at least January. Take a look at the overview and if you are interested, please email me your resume!!

We are seeking a friendly, professional, and detail-oriented Administrative Coordinator to join our team. This role is ideal for someone who enjoys structured, task-oriented work, thrives in a collaborative environment, and takes pride in accuracy and organization. The successful candidate will be systems-savvy, comfortable working with Excel and Microsoft Office, and able to manage routine administrative responsibilities in a fast-paced setting.

Key Responsibilities

• Assist with maintaining and updating audit schedules and supporting audit-related activities.
• Track and maintain information using spreadsheets and databases.
• Create and update reports in Microsoft Word.
• Manage weekly email communications and follow-up tasks.
• Schedule appointments and coordinate calendars as needed.
• Enter invoices and maintain accurate records.
• Utilize internal databases to update and track information.
• Order textbooks and other departmental materials as required.
• Provide professional phone support and respond to inquiries in a courteous manner.
• Learn and assist with audit creation and documentation through on-the-job training.
• Perform routine administrative tasks while maintaining a high level of accuracy and organization.

Qualifications

• Previous administrative, clerical, or office support experience preferred.
• Basic to intermediate Excel skills with the ability to analyze and accurately track data.
• Strong Microsoft Office skills, including Word, Excel, and Outlook.
• Comfortable learning new systems and databases.
• Excellent organizational skills and attention to detail.
• Professional communication and phone skills.
• Ability to follow established processes and work independently after training.
• Team-oriented mindset with a willingness to support colleagues when needed.
• Clinical or healthcare experience is not required.

Ideal Candidate

• Friendly, professional, and reliable.
• Process-driven and comfortable with repetitive, detail-oriented work.
• Strong work ethic with the ability to "put their head down and get the job done."
• Systems-savvy and quick to learn new procedures and technology.
• Comfortable working in a structured environment with established workflows and priorities.

This role pays $23-25 per hour (based on experience) and can start quickly!!

APPLY TODAY!!