Grants Assistant

Description The Grants Assistant plays an essential role on the Pacific Foundation Services Grants Management team, supporting the end-to-end grant lifecycle for client foundations with precision, consistency, and care. This is a role built for someone who takes genuine pride in doing things right — someone who finds satisfaction in well-executed processes, accurate data, and reliable follow-through that the whole team can count on. Job Type Full-time Key Responsibilities Grantmaking Operations Support (40%) Support grants managers by preparing, compiling, and printing client materials; verifying compliance; and generating grant documents and payments — with careful attention to accuracy and process at every step. Input grant information into the grants management database and other systems with a high degree of precision, including verifying grantee eligibility and contact information. Maintain organized, complete digital client files, including grant agreement documentation. Client Service & Grantseeker Support (35%) Host onsite client meetings; update and maintain meeting schedules; take meeting minutes as needed — representing the team with professionalism and care. Coordinate logistics for on-site and off-site meetings, including space rental, catering, travel arrangements, technology setup, and room preparation — managing each detail reliably so nothing falls through the cracks. Manage a shared inbox to respond to technical support inquiries from applicants across all clients; assist with maintenance of client websites. Team Collaboration & Operations Support (25%) Manage and track assigned tasks using team project management tools (e.g., Asana), including updating task status, communicating progress, and collaborating with team members to ensure deadlines are consistently met. Proactively seek opportunities to support team members; work with your supervisor to monitor workload and capacity, and step in where the team needs you most. Assist the Operations Department with facilities and office management as needed. Participate in Grants Management team meetings and professional development opportunities; assist grants management and operations staff as requested. Requirements Minimum of one year of administrative experience in philanthropy and/or the nonprofit sector, or two years in any administrative capacity — with a track record of reliable, high-quality work Highly organized and detail-oriented, with a methodical approach to managing tasks, documentation, and data from start to finish Proven ability to follow through on responsibilities with accuracy and care, consistently meeting deadlines without sacrificing quality #J-18808-Ljbffr