Administrative Assistant

Job Description

Job Description

Are you organized, detail-oriented, and comfortable juggling payroll, accounting, HR, and office responsibilities? This Administrative Assistant opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running smoothly!

APEX Placement and Consulting has partnered with an established company in Madison Heights looking to add an Administrative Assistant to their already amazing team. Their primary responsibility will be to support accounting, payroll, human resources, employee benefits, and daily office operations. Keep reading for more details!

What’s in it for you:

• 1st Shift: Monday-Friday, 8:00am-5:00pm with a 1-hour lunch
• Long-term opportunity with a stable company
• Fully onsite position in Madison Heights, MI
• Comprehensive benefit package available through the client
• Medical and Dental coverage
  • 401K with employer match
  • Paid time off and 10 paid holidays
  • Additional benefits including life insurance, HSA, tuition reimbursement and short-term disability based on eligibility

What your day will look like:

1. Enter accounts payable, verify goods/services received, issue payments, and respond to vendor payment inquiries
2. Complete daily customer invoicing and prepare daily/monthly reports related to profit margins, sales, production, and trucking
3. Process weekly payroll for approximately 80 employees, including manually calculating shift hours from timecards
4. Assist with new-hire orientations, benefits enrollment, PTO tracking, 401K eligibility, garnishments, FMLA, workers’ compensation, and short-term disability
5. Answer incoming calls, greet vendors and customers, order office/production supplies, assist with audits and trucking documentation, and coordinate company events

What we are looking for:

1. Previous administrative experience in a fast-paced environment with strong multitasking and prioritization skills
2. Payroll, accounts payable, HR/benefits, or multi-department administrative experience is strongly preferred
3. Strong typing skills and proficiency using the right-hand numeric keypad/10-key
4. Excellent organization, time management, communication, and ability to meet deadlines with minimal oversight
5. Dependable attendance and ability to work onsite in Madison Heights Monday-Friday, 8:00am-5:00pm; no remote or flex-time schedule

At Apex, we actively encourage applications from underrepresented groups. Your unique experiences and perspectives are valuable to us, and we’re excited to see how you might contribute to our team. While we have outlined a set of qualifications for this role, we recognize that experience and skills can come from a variety of backgrounds. If you meet most of these qualifications and are eager to learn and grow with us, we invite you to apply.