Executive Assistant

We are seeking a polished, proactive Executive Administrator to support the CEO for a higher education institution and act as a key partner across daily operations, executive communication, and strategic initiatives. This role sits at the center of the organization, regularly interfacing with senior leadership and the board, and requires strong professionalism, discretion, and executive presence. You will own critical administrative functions while managing high-visibility meetings, communications, and projects. This is a fast-paced, high-impact opportunity within a growing organization where your work will be closely tied to leadership success.

Responsibilities:

• Manage CEO calendar, travel, expenses, and day-to-day logistics
• Prepare presentations, board decks, reports, and written communications
• Coordinate and run senior leadership and board meetings (agendas, notes, follow-ups)
• Act as liaison between CEO, leadership team, and board members
• Organize contracts, subscriptions, licenses, and digital filing systems
• Support planning and execution of board events, leadership retreats, and company milestones
• Build surveys, gather data, and synthesize information into clear outputs
• Track key initiatives and ensure follow-through across teams
• Assist with ad hoc administrative and office needs as required

Requirements:

• 8+ years of executive or high-level administrative experience
• Strong communication skills with a natural, professional presence
• Ability to manage multiple priorities with urgency and attention to detail
• Advanced proficiency in Google Suite
• Experience preparing executive-level materials and supporting leadership meetings
• Highly organized, adaptable, and able to work independently
• High level of discretion handling confidential information

Plusses:

• Undergraduate degree at an Accredited University
• Experience supporting C-level executives or working with a board
• Background in contract or legal document management
• Experience coordinating large-scale events or offsites
• Strong ability to organize and present data clearly
• High-level travel coordination experience