Executive Assistant

DC based nonprofit is looking for a Full-Time Executive Assistant Hours/Schedule Full-time, flexible with 3 days on site in Washington DC Benefits Comprehensive health insurance benefits with a choice of and additional benefits include 403(b) matching contributions and metro allowance. Job Type Direct Hire Location Requirements Hybrid (3 days/week and on-site work location) Rate $125,000 to $135,000 (based on experience) salary with excellent benefits Job Description The Executive Assistant to the President and CEO, will provide high-level executive administrative support to the President and CEO and ensure the efficient and effective day-to-day operations of the Executive Office. The Executive Assistant is responsible for ensuring the President and CEO is sufficiently prepared for all meetings, board interaction, appearances, and events. Responsibilities Serve as the administrative liaison between the President and CEO and programmatic, functional, and operations teams, ensuring clear communication and effective collaboration; exercising judgement and discretion in managing inquiries and communications. Candidate must have worked on the Hill as a scheduler or within a political cabinet doing undersecretary or secretary support. Strategically plan and execute the President and CEO’s schedule; coordinate complex meetings; assess and prioritize inquiries and requests employing sound strategies. Manage all travel arrangements – locally, nationally, and internationally. Optimize the President and CEO’s time by anticipating needs and identifying critical, time-sensitive issues, coming prepared with solutions. Manage meeting logistics including drafting agendas, providing technical support, taking minutes, and tracking action items.? Take lead in ensuring the coordination and preparation of meeting materials. Develop and refine meeting agendas and briefing materials; set deadlines for deliverables from executive leadership and internal programs. Draft and edit communications including speeches, memoranda, correspondence, policies, announcements, talking points, and other materials to ensure content is clear, compelling, and in alignment with messaging. Coordinate with Director of Executive Communications to handle media requests and social media messaging. Coordinate with Director of Board and Executive Relations for board items and donor related items. Streamline and optimize administrative processes to improve efficiency and effectiveness; develop and implement best practices for enhancing workflows and communication. Submit time sheets, reimbursements, and handle credit card reconciliation. Perform other duties as assigned. Qualifications Bachelor’s degree from an accredited institution Minimum of 8 years of executive assistance experience Advanced skills in Microsoft office suite and Apple/Mac Ability to effectively communicate with all levels of internal and external customers both written and verbally with a high degree of diplomacy Strong attention to detail. This role will review all documents for grammar, spelling, and formatting prior to it leaving the President & CEO’s office Ability to work on several projects simultaneously and meet project deadlines while adapting to immediate demands Ability to arrange complex and detailed travel plans and itineraries and compile documents for travel-related meetings Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs Ability to research, organize, and synthesize information and materials from multiple sources Committed to excellence and performs duties at the highest level possible on a consistent basi Demonstrates ability and temperament to work with sensitive information with discretion FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs. #J-18808-Ljbffr