Administrative Assistant/Receptionist

ExacTech Administrative Assistant/Receptionist

A career with ExacTech is more than just a job. It's a commitment to making an impact. Our team members fabricate and build long lasting machines for harbors and marinas, and each employee is given the opportunity to continuously innovate. We look to our people to come up with the ideas that make all of our products and services better.

ExacTech has been the top metal fabrication company in Sturgeon Bay, Wisconsin, and have grown to be the fabricator to the world leader in the marine hoist industry. Our weldments can be seen all throughout the world with over 4,500 units in service. You'll be amazed by the products we weld and machine we make as well as the positive atmosphere you work in.

Job Description

Exactech is excited to be adding an experienced Administrative Assistant/Receptionist to our team. This full-time, hourly position is a dual role. You will be the "face" of our office, greeting visitors and managing our front-desk operations, while also providing critical administrative support to various departments. The ideal candidate is a proactive multitasker with very good communication skills and a customer-first attitude.

As an Administrative Assistant/Receptionist, you will

• Front-Desk Reception:
  • Greet and welcome guests warmly as they arrive; maintain a professional and tidy lobby area.
  • Manage a multi-line phone system, directing calls and taking detailed messages as needed.
  • Oversee office security by following visitor protocols and managing guest logs.
• Administrative Operations:
  • Assist with document production, including drafting reports, data entry, memos, and presentations.
  • Support inventory, scheduling, and accounting tasks as well as basic data entry, data reporting
  • Assist with incoming/outgoing mail, deliveries, and courier services.

Qualifications & Skills

• Education: High school diploma or GED required
• Experience: 3+ years of experience in an administrative, data entry, receptionist or customer service role.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new office software and office equipment.
• Soft Skills:
  • Professional phone etiquette, clear verbal articulation.
  • Proven ability to multitask and prioritize deadlines in a fast-paced environment.
  • High level of discretion for handling confidential information
  • Strong interpersonal skills and the ability to build relationships across all organizational levels.

Employee Benefits

• Health, dental, vision, and life insurance plans available the first of the month following your date of hire
• Eligibility in our 401K benefit plan with company match after 30 days of employment
• Participation in the company's semi-annual discretionary bonus plan
• Paid vacation and holidays available upon hire
• Health Saving Account (HSA) plan with employer contribution
• Job training and advancement opportunities

Come experience the ExacTech difference and give yourself the gift of feeling appreciated and valued!

ExacTech is an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation) employer.