Executive Assistant

OVERVIEW OF THE COMPANY FOX Entertainment

With a legacy spanning nearly 40 years, FOX Entertainment is one of the world’s most recognizable media brands and a leading global creator of multi-genre content across broadcast, streaming, digital and emerging platforms. Known for its independent, innovative spirit and bold storytelling, the company is committed to reaching audiences where they are through a platform- and format-agnostic approach to developing, testing and scaling intellectual property worldwide. FOX Entertainment consists of three core business units. The FOX Television Network, which encompasses its flagship linear platform and streaming partnerships with Hulu and FOX One, is home to hit series including The Simpsons, The Masked Singer, Doc, Memory of a Killer, Fear Factor: House of Fear, The Floor and Hell’s Kitchen. FOX Entertainment Studios, operates the in-house scripted and unscripted studios behind series such as Animal Control, Best Medicine, The Faithful, and The Way Home, as well as Bento Box Entertainment with animated hits such as Hazbin Hotel and Krapopolis; Studio Ramsay Global with Next Level Chef, Gordon Ramsay’s Secret Service and Knife Edge: Chasing Michelin Stars; entertainment studio TMZ; and the independent film label Tideline. FOX Entertainment Global is the company’s worldwide content sales and distribution arm. As part of its evolution into a modern next-gen studio, FOX Entertainment is expanding its digital storytelling ecosystem with investments across vertical video with Holywater, Chain’s experiential storytelling, podcasting with Meet Cute, a two-way content pipeline with HarperCollins Publishing, and creator-led formats through the newly formed FOX Creator Studios. Through these strategic initiatives, the company is investing earlier in emerging ideas and new forms of audience engagement, while maintaining the ability to grow successful concepts into premium franchises across broadcast, streaming and global platforms. A prolific content creator and production partner, FOX Entertainment collaborates with leading studios, creators, and platforms worldwide to produce and distribute premium content at scale across broadcast, streaming, and digital ecosystems, while continuing to grow its portfolio of owned IP and next-generation storytelling formats.

JOB DESCRIPTION

The Executive Assistant is a unique role that requires the ability to partner with the first assistant while providing administrative support to FOX Entertainment's CEO. Responsibilities include scheduling meetings, travel, preparing expense reports, and managing projects.

A high level of professionalism, confidentiality, and judgment is required, as is the ability to balance changing demands effectively, and a dynamic schedule and deliver under pressure. This role also requires high-caliber soft skills and a high level of energy and finesse to ensure day-to-day matters are handled with care. This opportunity provides invaluable experience, a high-level view of the entertainment business, and the opportunity to build collaborative relationships with executives and assistants throughout the company.

A SNAPSHOT OF RESPONSIBILITIES

• Provide administrative support to the CEO including calendar management, meeting planning, general office duties, and greeting guests
• In partnership with the first assistant, answer incoming calls and ensure that messages are accurate and delivered in a timely fashion
• Assist the first assistant in managing appointments, coordinating with appropriate parties
• Create and manage databases, flagging prominent news articles, videos, and any other current related material
• Conduct online research and analysis for special projects
• Orchestrate travel and logistics
• Timely preparation and tracking of expense reports
• Manage office communications via mail and email in conjunction with the first assistant
• Manage/restock office supplies, along with other general office responsibilities as required
• Assist in planning and setting up for special events

WHAT YOU WILL NEED

• Undergraduate degree with 2+ years in the entertainment industry
• Self-starter with the ability to prioritize, organize, and establish administrative procedures and work under pressure
• Ability to handle confidential information and interact with high-level executives
• Ability to work overtime and weekends as needed
• Professional presence, good judgment, and ability to anticipate needs
• Highly organized, detail-oriented, and a problem-solver
• Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint;
• IT savvy with an understanding of current technology and trends
• Excellent oral and written communication skills