Senior Administrative Assistant

Job Description General Summary: The Senior Administrative Assistant provides high-level administrative and operational support to leaders within Commercial Manufacturing & Technical Operations (CMTO). The role enables efficient execution of CMTO priorities by managing complex logistics, supporting cross-functional coordination, and ensuring seamless day-to-day operations. This position plays a critical role in enabling leadership effectiveness, driving organizational alignment, and supporting key business priorities across CMTO. Key Duties and Responsibilities: Manages complex calendars for CMTO leaders, including prioritization of meetings aligned to business criticality across manufacturing, supply chain, and technical operations Coordinates internal and external meetings, including governance forums, offsites, and cross-functional sessions; manages logistics, materials, and real-time support Supports CMTO governance and reporting by aggregating inputs, tracking deliverables, and preparing leadership-ready materials Prepares and edits presentations and communications for senior leaders, ensuring alignment to CMTO priorities and executive standards Manages travel arrangements, expense reporting, and coordination of team events and leadership offsites Partners across CMTO and support functions (HR, Finance, Procurement) to ensure seamless execution of administrative and operational processes Processes purchase orders, invoices, and vendor agreements in accordance with Vertex policies Supports onboarding of new team members and ensures consistent, high-quality onboarding experience within CMTO Maintains strong relationships with site operations, facilities, and vendors to ensure efficient office operations Handles sensitive and confidential information with discretion, particularly related to strategic CMTO initiatives Knowledge and Skills: Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Strong organizational and time management skills with ability to manage competing priorities Experience supporting complex, cross-functional teams in a fast-paced environment High attention to detail and commitment to quality Strong communication skills and executive presence Ability to operate with discretion and maintain confidentiality Familiarity with systems such as Concur, SharePoint, and procurement tools is preferred Education and Experience: Typically requires 2+ years of administrative experience or the equivalent combination of education and experience, preferably supporting senior leaders or complex teams. Typically requires high school or secondary school education. Pay Range: $39 - $58 Disclosure Statement: The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law. At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more. Flex Designation: Hybrid-Eligible Or On-Site Eligible Flex Eligibility Status: In this Hybrid-Eligible role, you can choose to be designated as: 1. Hybrid: work remotely up to two days per week; or select 2. On-Site: work five days per week on-site with ad hoc flexibility. Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time. #LI-Hybrid Company Information Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at View email address on click.appcast.io Help Us Achieve Our Mission Vertex is a global biotechnology company that invests in scientific innovation to create transformative medicines for people with serious diseases. The company has approved medicines that treat the underlying causes of multiple chronic, life-shortening genetic diseases — cystic fibrosis, sickle cell disease and transfusion-dependent beta thalassemia — and continues to advance clinical and research programs in these diseases. Vertex also has a robust clinical pipeline of investigational therapies across a range of modalities in other serious diseases where it has deep insight into causal human biology, including APOL1-mediated kidney disease, acute and neuropathic pain, type 1 diabetes, myotonic dystrophy type 1 and alpha-1 antitrypsin deficiency . Founded in 1989 in Cambridge, Mass., Vertex's global headquarters is now located in Boston's Innovation District and its international headquarters is in London. Additionally, the company has research and development sites and commercial offices in North America, Europe, Australia, Latin America and the Middle East. Vertex is consistently recognized as one of the industry's top places to work, including 14 consecutive years on Science magazine's Top Employers list and one of Fortune’s 100 Best Companies to Work For. For company updates and to learn more about Vertex's history of innovation, visit or follow us on Facebook, Twitter/X , LinkedIn, YouTube and Instagram. The diversity and authenticity of our people is part of what makes Vertex unique, and we recognize that each employee brings diverse perspectives and strengths. By embracing those strengths and celebrating differences, we are fostering an inclusive culture where each of us can bring our authentic selves to work, inspire innovation together, and change people’s lives. Our vision is clear: to be the place where an authentic, diverse mix of talent want to come, to stay, and do their best work.