Administrative Assistant

Administrative Assistant

Beecher Elementary School in Beecher School District 200U is seeking one 11-month administrative assistant for the 2026-2027 school year. The administrative assistant provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential functions of the administrative assistant include:

• Greeting all visitors with courtesy while ensuring that security procedures are consistently followed
• Answering the telephone in a professional and courteous manner
• Communicating effectively with teachers, staff, parents, and community members
• Being flexible in the daily work schedule
• Keeping the principal informed of all important calls, visitors, messages, and other events pertaining to the function of the school
• Assisting with employee absences and substitute placements
• Scheduling meetings and appointments
• Creating reports as specified by the building principal
• Ensuring needed supplies are available and office equipment is in working order
• Managing the student registration process and student fees
• Maintaining strict confidentiality of all office, school, and personnel information
• Handling all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies
• Assisting with management of student activities accounts by placing orders and tracking receipts
• Assisting with management of ordering supplies utilizing purchase orders
• Completing all state reports (SIS, IEP, ELL, etc.)
• Other duties as assigned

Qualifications: Must be at least 18 years of age with a high school diploma; excellent organizational skills with strong attention to detail; proficient in typing, filing, and other clerical functions; proficient in standard office software applications including Microsoft Word, internet usage, email, usage, Microsoft Excel; excellent interpersonal communication skills; ability to interact with children in a positive and nurturing manner; ability to multi-task while maintaining a calm and professional demeanor; be of good health and character; be able to follow both written and oral directions; be willing to work with and around adults and children; be able to follow a set of work schedules and procedures; be willing to learn new skills and follow directions. Must submit to a criminal background investigation and provide a recent physical.

Terms of Employment: Full-time position, 11-month year. Beecher School District 200U will pay a regionally competitive salary commensurate with experience. District 200U offers a comprehensive benefits package. Start Date: Immediate. Deadline for Applications: July 10, 2026