Bilingual Admin Assistant — Landscaping & Client Support

Benefits: Paid time off Company parties Free food & snacks Smart Choice Landscape is an established South Florida landscaping company specializing in commercial and high-end residential properties. We are seeking a professional, organized, and dependable Bilingual Administrative Assistant to support our daily office operations, customers, and management team. Fluency in both English and Spanish is required for this position. Responsibilities Answer incoming phone calls and respond to customer emails in a professional manner. Communicate customer questions, concerns, and service requests to management and follow up as needed. Assist with preparing and formatting estimates, proposals, and other business documents. Perform accurate data entry and maintain customer and company records. Maintain organized electronic and physical files. Draft professional emails, letters, and other business correspondence. Assist with scheduling, follow-ups, and coordination between customers, office staff, and field management. Track office supplies and place orders when necessary. Assist with basic marketing and customer outreach activities. Provide general administrative support to management and assist with other office tasks as needed. Required Qualifications Fluent in both English and Spanish. At least 1 year of professional administrative, office, clerical, or similar business experience. Strong written and verbal communication skills in English. Comfortable writing professional business emails. Proficient with Microsoft Office, including Word, Excel, and Outlook. Strong computer and data-entry skills. Excellent organization and attention to detail. Ability to prioritize multiple tasks in a fast-paced office environment. Professional and courteous when communicating with customers. Reliable, punctual, and able to work independently. High school diploma or equivalent. Preferred Qualifications Experience working in a landscaping, construction, property management, service, or other field-service company. Experience preparing estimates, proposals, invoices, work orders, or similar business documents. Experience with QuickBooks, CRM, scheduling, or business management software is a plus. Customer service experience. Chinese language skills are a plus, but not required. Position Details Job Type: Full-time Schedule: Day shift, Monday–Friday Work Location: In person #J-18808-Ljbffr Smart Choice Inc