Executive Admin

Executive AssistantLocation: Sunnyvale, CA (Hybrid: In-office schedule - Tues, Wed, Thursday)Duration: 3 months (possible extension)Management style / Team structure: 1 Director who work globally at various time zones 2 Director works with core SAP system who manages NPI works US.Day to day duties / work hours:8-5PM covering 2 execs iCal coverage.Events, onboarding, offboarding, and miscellaneous.Ideal candidate in terms of background and/or experience: Previous Experience with AppleSoft skills: Ability to work in a fast-paced environment, ability to work in a team environment.Top required skills: Technical systems experience, some credentials/college experience.As Executive Assistant:Managing daily calendars for 2 Company Directors, and additional Senior executives.Entering, validating, and closing expense reportsPlanning and executing meetings and team events with teams of 100+ people.Planning and booking travels.Supporting book keeping and budgeting within compliance rules.Creating and updating databases for financial, personnel, and other information.Track and replace office supplies, as necessary.Assist other admins, as needed.Skills:5+ years as executive assistant in reputed companies.Strong facilitation and communication skills with large teams (50+ people).Mac OS systems experience.Strong ability to plan ahead and see around corners.Collaborative, high energy self-starter, quick learner, and team player.Education: Arts or business degree preferred, but not mandatory.Nice to have’s:Previous enterprise experience.Project Coordination.