Administrative Coordinator for Facilities Management

Administrative Coordinator for Facilities Management Position Title Administrative Coordinator for Facilities Management Position Number Position Number 00056438 Position Type Position Type Temporary Full-Time Hiring Location Contact Phone Number Contact Phone Number View phone number on click.appcast.io Contact Email Address Contact Email Address View email address on click.appcast.io Work Location Position Specific Details The incumbent in this position will provide administrative support for the director facilities at the George campus. The incumbent may support additional administrative tasks within the Facilities Division. This position is a temporary full-time, greater than nine months position. Salary $42,429 Classification Information Classification Title Classification Title Administrative Coordinator for Facilities Management Job Code Job Code 4101 (FT), 4601 (PT) FLSA FLSA Non-Exempt Position Pay Grade Position Pay Grade B/C 10 Position Type Position Type Full-Time Summary Statement An incumbent is responsible for providing office management for the Facilities division and for providing administrative support to the Director of Campus Facilities, including being responsible for ensuring that work orders from the School Dude system and internal requests are processed efficiently and managed through the appropriate facilities maintenance staff. In addition, the incumbent will perform basic bookkeeping duties and invoicing as required to assist the Business Services Division’s Accountant II. Nature and Scope An incumbent reports to the Director of Campus Facilities and may supervise subordinate personnel. The incumbent provides administrative support, coordinates a variety of tasks and provides bookkeeping support to the Accountant II. The incumbent works closely with Deans, Directors, faculty, staff, students, the public, and private organizations. Principal Accountabilities Plans, coordinates, and directs office support activities to relieve the Director of Campus Facilities of day-to-day administrative details. Maintains the Director’s daily calendar, orders supplies for the division, schedules meetings, and takes minutes for all facilities management construction meetings. Researches, analyzes, and makes recommendations regarding operating practices and procedures, including workflow, recordkeeping, performance standards, equipment and supply utilization, to ensure smooth and efficient office operations. Performs basic bookkeeping and invoicing to assist the Accountant II and manages the work order database which initiates and tracks work orders and maintains inventory records as well as tracks energy usage. Compiles and evaluates data for studies, reports, surveys and/or grants to provide accurate information and recommendations for improvements, modifications, and/or compliance with policies and procedures. Provides guidance and consultation to officials, employees, and the public on applicable policies, procedures, and regulations relative to facilities management. Acts as a liaison between supervisor and various administrators, and between the college and state/federal agency officials, local groups and organizations, and the public. Performs other related duties as required. Knowledge Skills and Abilities Knowledge of supervisory and administrative principles and procedures. Knowledge of principles and practices of funding, payroll, personnel, and purchasing. Knowledge of spreadsheet, database management, and word processing software. Skill in communications. Excellent interpersonal, communication, decision making, critical thinking, and organizational skills. Minimum Qualifications Associate degree in a relevant field and four (4) years of administrative support experience; or other equivalent combination of education and experience. Posting Number Posting Number REG5128PO Number of Vacancies Desired Start Date Desired Start Date 08/31/2026 Position End Date (if temporary) Open Date Open Date 07/28/2026 Close Date Close Date 08/18/2026 Open Until Filled No Supplemental Questions Required fields are indicated with an asterisk (*). Required Documents Resume Cover Letter/Letter of Application Teaching Philosophy Writing Sample Curriculum Vitae Unofficial Transcripts Other Document Multi Media First Letter of Reference Delaware Technical Community College - Human Resources Our Campuses #J-18808-Ljbffr Delaware Technical Community College