Administrative Assistant/Bookkeeper

Company Description Northern Lancaster County Authority is a municipal authority that provides essential utility services to residents and businesses in the northern Lancaster County region. The organization focuses on reliable service delivery, sound financial management, and compliance with local and state regulations. Team members work in a small, community-oriented environment where accuracy, accountability, and public service are highly valued. The Authority offers opportunities to contribute directly to community well-being through efficient administrative and financial support. Employees are encouraged to maintain high professional standards and a strong customer service mindset.

Role Description The Administrative Assistant/Bookkeeper is a part-time, on-site role based in Denver, PA. This position is responsible for daily office operations, including answering phones, responding to email and mail inquiries, greeting visitors, and maintaining organized files and records. The role includes bookkeeping duties such as processing invoices, recording receipts and payments, reconciling accounts, preparing deposits, budget tracking and financial reporting. The Administrative Assistant/Bookkeeper will prepare and maintain spreadsheets, enter data into accounting or utility management software, and prepare meeting materials, agendas, and minutes. The individual will also maintain office supplies, and assist with regulatory and audit documentation as needed.

Qualifications

• Strong administrative and organizational skills.
• Bookkeeping and basic accounting skills, such as payroll, accounts payable/receivable, reconciliations, and data entry into Quickbooks.
• Budget preparation
• Proficiency with Microsoft office software (e.g., Word, Excel, Outlook) and comfort learning specialized authority or utility software.
• Effective written and verbal communication skills, with a professional and courteous approach to public and vendor interactions.
• Attention to detail, accuracy in financial and administrative work, and ability to follow established procedures and regulatory requirements.
• Ability to work independently on-site, manage multiple tasks, and maintain confidentiality of sensitive information.
• Prior experience in an administrative, office management, or bookkeeping role preferred; experience in a municipal or utility environment is a plus.
• High school diploma or equivalent required; additional coursework or certification in bookkeeping, accounting, or office administration is beneficial.