Human Resources Assistant

Job purpose

• Community Literature Initiative (CLI) is seeking an HR Administrative Assistant to join its dedicated staff of volunteers. In this role, you will assess the needs of each branch of CLI (World Stage Press, Publishing Class, and Sims Library of Poetry) and oversee strategic team building and perform full-cycle recruiting. This may include writing and advertising staff and volunteer opportunity descriptions, conducting resume screening and interviews, and ensuring thorough onboarding and training of incoming staff members and volunteers.
• Additionally, you will get hands-on experience with business operations and establish a safe and comfortable environment for the staff and volunteers alike. Through your duties and responsibilities, you will get direct exposure to how a fast-paced small 501(c)(3) nonprofit organization is run, and you will truly make a difference in the community!

Duties and responsibilities

• Perform full-cycle recruiting, onboarding, and offboarding of employees and volunteers, which may include but is not limited to:
  • Create and refine job descriptions aligned to business needs
  • Post and manage job postings on VolunteerMatch and Indeed
  • Screen resumes and applications for high quality candidates
  • Schedule and conduct interviews via Zoom, while taking important notes
  • Prepare and assemble volunteer contracts and necessary hiring forms
  • Provide and assist on onboarding and training sessions via Zoom
  • Deliver offboarding materials and forms for outgoing staff and volunteers
• Respond to emails and inquiries on a daily basis, as well are direct emails to their corresponding department
• Update and administer the staff weekly schedule and employee timesheets on a weekly basis
• Assist all managers, employees, and volunteers with their departmental operations relating to HR and administration
• Complete and manage all other ad hoc paperwork regarding administrative operation and the overall growing business needs

Qualifications

Preferred Qualifications

• The ideal candidate is a people-person, who loves making connections to people and building strong teams
• Previous experience with HR and recruiting is strongly preferred
• Knowledge of Microsoft Suite, G Suite, Asana, and ability to learn additional software programs
• Highly skilled at communication, organization, and oral/written presentation
• Ideal applicants will be curious and passionate learners themselves
• Well-developed interest in any of the following: poetry, writing, education, and nonprofit organizations

Working conditions

The HR Administrative Assistant will work a minimum of 10 hrs per week.

Direct reports

Reports to the HR Manager

Works with and manages all staff (employees, contractors, volunteers)