Administrative Assistant

Receptionist

The Receptionist provides high-level administrative and front desk support, serving as the first point of contact for visitors and callers. This role manages information requests, performs a wide range of clerical and administrative tasks, and ensures a polished, white-glove concierge experience at the front desk.

Responsibilities

• Greet and warmly welcome visitors, ensuring they are directed promptly and professionally to the appropriate person or area.
• Provide information to visitors and staff, and answer incoming calls using a telephone system or console switchboard.
• Receive, log, and send packages via couriers, ensuring accurate handling and timely distribution.
• Maintain a detailed visitor log and call record, and issue security passes or badges in accordance with established procedures.
• Perform typing, filing, data entry, and other routine clerical functions to support daily operations.
• Manage the boardroom schedule, including booking meetings and ensuring equipment is available and functioning properly.
• Provide administrative support such as photocopying, binding documents or books, and preparing mailers and other materials.
• Deliver a white-glove, concierge-level front desk experience for executives, guests, and internal stakeholders.
• Support executive-level administrative needs, including handling information requests and coordinating basic administrative tasks.
• Maintain organized records and files while protecting the confidentiality of sensitive information.

Essential Skills

• Strong verbal and written communication skills to interact effectively with visitors, callers, and internal staff.
• Demonstrated multi-tasking ability to manage calls, visitors, and administrative tasks simultaneously.
• Customer service skills with a focus on providing a polished, white-glove concierge experience at the front desk.
• Interpersonal skills to build positive relationships and represent the organization in a professional manner.
• Ability to work independently, prioritize tasks, and manage time effectively in a busy reception environment.
• Ability to keep information organized and maintain confidentiality of sensitive records and conversations.
• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
• High school diploma or equivalent.
• 0–2 years of experience in a receptionist, front desk, or administrative support role.

Additional Skills & Qualifications

• Experience in white-glove service at the front desk, providing a high-touch, concierge-style experience.
• Front desk and customer-facing experience in a professional office environment.
• Executive-level administrative support experience, including handling information requests and basic executive support tasks.
• Data entry experience with attention to detail and accuracy.
• Strong administrative support, including filing, photocopying, document binding, and preparing mailers.

Work Environment

This role is based on-site at a professional office front desk environment, where the Receptionist serves as the first point of contact for visitors and callers. The position involves regular use of office technologies, including telephone systems or console switchboards, computers, and software such as Microsoft Word, Excel, and PowerPoint, as well as office equipment for photocopying, binding, and preparing mailers. The workday typically follows standard business hours, with responsibilities centered around visitor reception, call management, and administrative support throughout the day. The environment emphasizes a polished, white-glove concierge experience, particularly for executives and guests. Team members enjoy practical on-site perks such as free oatmeal on Wednesdays, subsidized lunch options, and free onsite parking, contributing to a comfortable and supportive workplace.

Job Type & Location

This is a Contract position based out of Santa Clara, CA.

Pay and Benefits

The pay range for this position is $27.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Clara, CA.

Application Deadline

This position is anticipated to close on Sep 17, 2026.