Administrative Assistant

Administrative Assistant (Healthcare) - Location: San Jose, CA (Rotating Between Clinics)

Job Type: Full-Time | Contract Assignment

Schedule : Monday: 10AM - 7PMTuesday: 8AM - 5PM Wednesday: 8AM - 5PM Thursday: 8AM - 5PM Friday: 8AM - 5PM

Contract Length: 53 Weeks (Potential for Long-Term Assignment)

Start Date: ASAP

Join a Mission-Driven Healthcare Organization

We are seeking a compassionate, organized, and customer-focused Administrative Assistant to support clinic operations and help create a welcoming environment for patients from diverse backgrounds.

Position Summary

The Administrative Assistant serves as a key member of the clinic team, supporting front office operations, patient intake, scheduling, data entry, and administrative functions. This position requires excellent communication, attention to detail, and the ability to thrive in a fast-paced healthcare environment.

Responsibilities

• Answer incoming phone calls and respond to inquiries

• Schedule, reschedule, and confirm appointments

• Verify patient demographics and insurance information

• Process patient registration and check-in/check-out procedures

• Maintain accurate electronic medical records in EPIC

• Scan, upload, and organize patient documentation

• Collect payments and assist with administrative paperwork

• Coordinate communication between patients and clinical staff

• Provide exceptional customer service while maintaining patient confidentiality

• Support daily clinic operations and administrative projects as assigned

Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office.

Qualifications

• High school diploma or GED required

• Associate’s degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred.

Benefits

At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

• Competitive pay & weekly paychecks

• Health, dental, vision, and life insurance

• 401(k) savings plan

• Awards and recognition programs

*Benefit eligibility is dependent on employment status.

About Amergis

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Job Category: Admin

Job Function: Admin | Administrative Assistant | Administrative Assistant

Job Type: Contract - Full Time

Setting: Healthcare Facilities

Position Type: Healthcare

Office Number: 0671

Contract Duration: 51

Pay Rate: $23 / Hour

Date Posted: 2026-09-04T14:59:06