Administrative Assistant 3

Administrative Assistant

NextDeavor offers health, vision and dental benefits for contract employees. Paid sick leave eligibility is contingent on state of residence. Optional 401k Plan (excludes employer match). Opportunity to get your foot in the door at a well-established corporation.

In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required. Here's how you'll make an impact on the team:

• Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams
• Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members
• Attend key meetings, take notes and circulate follow-up as necessary
• Arrange associated business travel and submit expense reports
• Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
• Ability to travel occasionally to provide on-site support at events/conferences
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
• Continually improve the administrative process for greater efficiency

Here's what you'll need to be successful in this role:

• BA/BS degree or 6+ years of executive administrative experience; experience supporting an Enterprise organization a plus
• Demonstrate strong attention to detail while working optimally with minimal direction
• Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
• Exceptional ability to prioritize conflicting demands and meet deadlines with little direction
• Strong organizational skills, attention to detail, business acumen and timely follow-through
• Excellent written and interpersonal communication skills
• Handles confidential information with integrity and exercise discretion
• Confidence and strong decision-making skills
• Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus
• Eagerness to build a network with other executive assistants at Adobe and cooperate as a team
• Ability to travel occasionally to provide support at events/conferences
• Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support
• Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.
• Handle confidential information in a professional and discreet manner

Pay Range: $40.00 - $46.78/hour