Office Assistant

Job Title

The Personnel Commission announces an OPEN and PROMOTIONAL recruitment. This recruitment will result in the establishment of one integrated eligibility list. Promotional candidates will have seniority points added to final passing scores (.25 of a point for every year of classified service up to a maximum of 5 points). This list will be used to fill current and future vacancies and will be active for one year or until canceled. There is currently ONE position open at Stuart Mesa Elementary. This is a 6 hour/day, 11 month position. Under the direction of an assigned supervisor, perform a variety of specialized and complex clerical support duties at an assigned office or school site; greet and assist visitors; and assist in ensuring smooth and efficient office operations.

Requirements / Qualifications

Any combination of education, training and experience equivalent to: graduation from high school or equivalent and two years of progressively responsible clerical work. Related work experience in an educational environment is desirable. Knowledge of correct English usage, spelling, grammar, punctuation, and composition. Modern office practices, procedures, and equipment. Basic terminology, processes, and operations of assigned office. Operation of a computer and assigned software. Record-keeping and filing techniques. Telephone techniques and etiquette. Basic report preparation techniques. Proper methods of storing equipment, materials, and supplies. Applicable laws, codes, rules, and regulations. Basic math. Interpersonal skills using tact, patience, and courtesy.

Ability to perform a variety of clerical work requiring an understanding of a process or functional area. Answer telephones and greet the public courteously. Operate standard office equipment. Make calculations with accuracy and speed. Perform clerical work independently. Meet schedules and timelines. Determine appropriate action within clearly defined guidelines. Compose routine correspondence and written materials independently. Receive, sort, and distribute mail. Understand and carry out oral and written instructions. Learn, understand, interpret, and explain applicable rules, regulations, policies, and procedures. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Communicate with diverse groups and individuals.

Application Instructions

Effective January 1, 2024, paper applications are no longer accepted, and you will be required to fill out the online application through Edjoin.org. CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES Dear Applicant: Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes! COMPLETING THE EDJOIN APPLICATION: When completing the online application, it is important to remember the following: 1. Use only the application obtainable on Edjoin.org. 2. See that your application is complete and correct (including any attachments such as cover letters, resume, certifications, or letters of recommendations, etc.). 3. Make sure email, phone numbers, addresses and any contact information provided are complete, including zip codes. 4. Submit on Edjoin.org 5. Applications must be submitted by 4:00 p.m. on the Filing Deadline Date. IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position. MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process. LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement. RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice. APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Classified Human Resources Analyst for review. This must be done by submitting your appeal, via email to View email address on click.appcast.io, with your reasons within seven (7) calendar days of the date on the disqualification notice. CHANGES OF NAME, EMAIL OR ADDRESS: Changes of name, email or address should be reported immediately. Notify Classified Human Resources by email, telephone or mail as soon as possible. FOR QUESTIONS ABOUT YOUR APPLICATION: Please call View phone number on click.appcast.io or visit Classified Human Resources. SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT View phone number on click.appcast.io.