Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Santa Monica, California on a contract-to-permanent basis. This position is ideal for someone who brings strong attention to detail, accuracy in invoice handling, and confidence managing day-to-day payment activity. The role will support core accounts payable operations while helping maintain organized financial records and timely vendor payments.

Responsibilities:
• Review and process vendor invoices with careful attention to accuracy, approvals, and proper expense allocation.
• Assign correct account codes to invoices and supporting documentation to ensure reliable financial reporting.
• Manage accounts payable transactions from receipt through payment while maintaining complete and organized records.
• Prepare and execute payment activities, including ACH transactions and scheduled check runs, in accordance with company timelines.
• Reconcile invoice details, payment records, and vendor information to resolve discrepancies efficiently.
• Communicate with internal teams and external vendors to address billing questions, payment status, and documentation needs.
• Support month-end accounts payable activities by ensuring transactions are recorded accurately and outstanding items are followed up promptly.• Experience working in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding and general ledger account allocation.
• Familiarity with processing electronic payments, including ACH, and coordinating check disbursements.
• Strong attention to detail with the ability to manage high-volume transactional work accurately.
• Ability to organize priorities, meet deadlines, and maintain consistency in a fast-paced environment.
• Clear communication skills for collaborating with vendors and internal business partners.
• Proficiency with standard accounting systems and Microsoft Office applications, particularly Excel.