Executive Assistant

Overview DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at Location : USA - Auburn Hills, University Drive; Division : Road; Job Posting Title : Executive Assistant; Time Type : Full Time Summary The Executive Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multitasker with good communication skills, attention to detail, and an upbeat attitude. The candidate will manage projects assigned by the Vice President along with aiding the Senior Management team on consolidating reporting. Projects may include updating and editing Excel and PowerPoint documentation to support divisional needs under this role. The candidate will lead the management of the office and implement improvements to enhance the productivity of the team and present a professional environment to employees and visitors. Responsibilities Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies Transcribe minutes from meetings or conference calls into actions and follow up for completion or escalation Maintain SOPs and working instructions to ensure they are up to date and distribute them between the team onshore and offshore Check invoice portal and maintain follow-ups on outstanding invoices with operators Make travel arrangements, such as booking flights, cars, and hotel/restaurants Follow up on meeting tasks and completion Creation, update and editing of documentation Vendor management documentation, reporting and scorecards updated by vendors and distributed to the Management team Organize and prepare meeting schedules for various departments Qualifications Bachelor’s degree in Business Administration preferred 5-7 years of project management or administration experience Data entry experience Experience managing multiple projects, deadlines, and a team that reports to the candidate Working knowledge of general office equipment Skills & Competencies Excellent organization and computer skills Attention to detail Proactive mindset and ability to create a positive experience for others Ability to meet deadlines and adapt to changes, with strong communication and teamwork Proficient in Microsoft applications; PowerPoint and Excel experience preferred Excellent written and verbal communication skills Ability to complete complex administrative tasks with minimal supervision Comfortable with shifting demands and a high level of attention to detail Working Conditions Physical and/or mental requirements: The employee uses hands to operate objects, reach with hands and arms, and may stoop, kneel or crouch. The employee uses computer and telephone equipment. Vision requirements include close and distance vision. At Will Employment DSV Lead Logistics employees are hired for an undefined period as “at will” employees. This means termination can occur for any reason or no reason at all, provided the discharge does not violate any law. Some state-specific exceptions apply (e.g., Montana requires just cause). Compensation & Benefits For this position, the expected base pay range is $32.21 - $37.74 hourly. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy. Information regarding DSV’s benefits offerings, eligibility, coverage options, and plan details is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws. Equal Employment Opportunity DSV is an equal employment opportunity employer. Candidates are considered without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, or any other characteristic protected by applicable law. If you require special assistance or accommodation, please contact Human Resources at View email address on click.appcast.io. DSV reserves the right to defer or close a vacancy at any time. #J-18808-Ljbffr DSV - Global Transport and Logistics