Administrative Assistant to VP

Job Title : Administrative Assistant to VP

Location : Chicago, Illinois - Southside

Industry : Nonprofit / Healthcare

Compensation : $25 – $30 / hour

Work Schedule : Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote)

Benefits : This position is eligible for medical, dental, vision, and 401(k).

About Our Client :

Addison Group is hiring on behalf of our client, a mission-driven nonprofit organization in the behavioral health space. This opportunity offers strong visibility with executive leadership and long-term growth potential as the organization continues to expand its clinic operations.

Job Description:

Our client is seeking a polished and highly organized Administrative Assistant to support a Vice President in the behavioral health division. This individual will serve as a trusted partner to executive leadership, helping manage day-to-day operations, communications, scheduling, and strategic initiatives. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information in a fast-paced professional environment.

Key Responsibilities:

• Provide high-level administrative support to executive leadership within the Behavioral Health division
• Manage a complex calendar, coordinate meetings, and prioritize scheduling needs
• Prepare presentations, reports, meeting materials, and executive correspondence
• Serve as a liaison between leadership, internal departments, and external partners
• Take detailed meeting notes and track follow-up items to ensure timely completion of projects and initiatives
• Assist with organizing priorities, timelines, and operational workflows for the department
• Handle sensitive and confidential information with professionalism and discretion
• Support special projects and departmental initiatives as needed
• Coordinate logistics for meetings, events, and occasional off-site visits
• Troubleshoot basic technology or presentation issues as needed

Qualifications:

• Bachelor’s degree required
• 3+ years of administrative or executive support experience
• Experience supporting senior leadership or executive-level professionals
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• High attention to detail and ability to manage competing priorities
• Professional, polished, and personable demeanor
• Proficiency with Microsoft Office Suite, Outlook, Teams, and virtual meeting platforms
• Ability to work independently while maintaining strong collaboration across teams
• Healthcare or nonprofit experience is a plus
• Bilingual English/Spanish is a plus
• Must have reliable transportation

Additional Details:

• Hybrid work environment with onsite work Tuesday–Thursday
• Office has onsite parking available
• Contract-to-hire opportunity with potential for long-term growth

Perks:

• Opportunity to work closely with executive leadership
• Potential for career advancement as new clinic locations expand
• Collaborative and mission-focused team culture

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.