Executive Assistant

Job ID: 288004 Location Name: CA-FSC SF Off (0174) Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US) Job Type: Full Time Position Type: Regular Job Function: Information Technology Work Location: Hybrid - San Francisco Your Role At Sephora As an Executive Assistant, Technology, you will be the organizational backbone supporting senior leadership, ensuring day‑to‑day operations run seamlessly. Your role supports strategic priorities by providing proactive, high‑quality support that enables leaders to stay focused. What You’ll Do Manage complex, high‑volume calendars in Microsoft Outlook, scheduling across senior stakeholders and proactively resolving conflicts Coordinate logistics for meetings and events, including conference space, catering, and communication with attendees Plan and execute domestic and international travel, ensuring smooth itineraries and end‑to‑end logistics Prepare and process expense reports in alignment with T&E policies, ensuring accuracy and compliance Create presentations, reports, and organize data to support leadership priorities and decision‑making Support onboarding for new team members by coordinating tools, systems access, and resources Partner with other Executive Assistants to provide team coverage and collaborate on broader support needs Act as a key point of contact, representing leadership with polished, professional communication internally and externally Anticipate needs, prioritize competing demands, and handle sensitive information with discretion and sound judgment What You’ll Bring 3–5+ years of administrative or executive assistant experience in a fast‑paced, high‑growth environment Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Proven experience managing complex calendars and coordinating domestic and international travel Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively Strong communication and interpersonal skills, with the ability to work across all levels of the organization A collaborative mindset and ability to partner cross‑functionally in a dynamic, multi‑location environment A proactive, service‑oriented approach with a focus on anticipating needs and delivering high‑quality support High level of discretion and professionalism when handling confidential information A strong sense of ownership and accountability, with a “no task is too big or too small” attitude What You’ll Get The target hourly pay for this position is $50.00–$55.00. Actual hourly compensation depends on qualifications, experience, skills, education, certifications, other business factors, and geographic location. Employees in this position may also be eligible for bonuses. The role is posted for a minimum of five days. Caring Community: collaborate with teammates who are passionate about innovative, forward‑looking work Fulfilling Path: opportunities that challenge, stretch, and develop your skills Meaningful Work: impact visible in consumer, industry, and social change Rewards As Unique As You Health: medical, dental, and vision coverage; full disability and life insurance Wealth: 401(k) with 4% match, FSA, HSA, and a Student Debt Retirement plan that allows loan payments to earn the match Balance: PTO, flexibility, protected leave, and more to support work/life harmony Growth: access to training, development, and tuition reimbursement Perks: discounts on merchandise, free product or “gratis,” and flash sale discounts on LVMH brand products Support: free mental‑health and financial coaching resources, 24/7 access to Modern Health and Financial Finesse, and volunteer and donation matching Sephora values a diverse and inclusive workplace and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions. Sephora will consider all qualified applicants, including those with arrest and conviction records in a manner consistent with the requirements of all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act. #J-18808-Ljbffr Sephora company