Legal Secretary

Richards, Watson & Gershon is seeking a full-time Legal Secretary to join its Los Angeles office. This position is a full-time, non-exempt, 7.5-hour/day position. Employees are eligible for a hybrid work schedule after completing three (3) months of employment. At that time, eligible employees may work four (4) days on-site and one (1) day remotely each week. Upon completing six (6) months of employment with satisfactory performance, employees may become eligible for a second remote workday per week. This arrangement may be changed at any time based on business needs and decisions. Essential functions include, but are not limited to, the following: Provide secretarial and administrative support to 3-5 attorneys with their litigation and public law practices. Provide backup support to other secretaries during absences. Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports. Timely file documents with various courts and administrative bodies, including electronic filing where applicable. Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings. Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department. Review and maintain electronic case and administrative files. Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts. Coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients. Create New Client Matter Memos, including tracking the status of each. Prepare check requests and coordinate payment to vendors as necessary. Assist with travel arrangements and prepare and track expense reimbursements. Ability to work overtime as needed. Other duties and responsibilities as assigned. QUALIFICATIONS High school diploma required; Bachelor’s degree preferred. Minimum of 5-7 years of legal secretary experience. Experience with filing in Appellate Court is a plus. Clear and effective written and verbal skills. Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment. Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills. Proficiency in Microsoft Office Suite and Nuance is required. We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring. #J-18808-Ljbffr