Administrative Assistant

Administrative Assistant

We are seeking an organized and efficient Administrative Assistant to join our team in Milpitas, United States. The ideal candidate will provide crucial support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives
• Answer and direct phone calls, respond to emails, and handle correspondence
• Prepare and edit documents, reports, and presentations using Microsoft Office Suite
• Maintain accurate and up-to-date filing systems, both digital and physical
• Perform data entry tasks and maintain databases with high attention to detail
• Assist in planning and coordinating office events and meetings
• Manage office supplies inventory and place orders as needed
• Greet visitors and provide a professional first point of contact for the office
• Support other departments with various administrative tasks as required
• Troubleshoot minor office equipment issues and coordinate with IT for more complex problems

Qualifications

REQUIRED:

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred
• 1-3 years of administrative experience in a professional office environment

SKILLS:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills and ability to prioritize tasks effectively
• Strong written and verbal communication skills
• Ability to multitask and manage time efficiently in a fast-paced environment
• Proven problem-solving skills and attention to detail
• Professional demeanor and a customer-service oriented attitude
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility to adapt to changing priorities and deadlines
• Ability to commute to the Milpitas office regularly