Accounting Manager

Job Description

Job Description

COMPANY OVERVIEW:

The Campaign for Tobacco-Free Kids is the leading advocacy organization working to reduce tobacco use and its deadly consequences in the United States and around the world. Through our Global Health Advocacy Incubator, we tackle other critical public health challenges across the globe – including food and nutrition policy, injury and overdose prevention, and building resilient and equitable health systems.

Our vision is a healthier and more equitable future for all.

SUMMARY DESCRIPTION:

The Accounting Manager is responsible for overseeing core accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL) activities, and assistance in financial reporting for a nonprofit organization. This role ensures compliance with nonprofit accounting standards, supports financial transparency across two entities, 501(c)(3) and 501(c)(4), and strengthens internal controls. The Accounting Manager supervises accounts payable staff, manages vendor relationships, and plays a role in audit, tax filings, budgeting, and continuous process improvements. This position is based in Washington, D.C. and reports to the Associate Vice President, Finance. The organization supports a hybrid work schedule with employees expected to work three days in the office and two days remotely each week.

WHAT YOU’LL ACCOMPLISH:

• Oversee full-cycle accounts payable processes and payment execution.

• Ensure proper documentation and compliance for vendor payments.
• Review, code, and process vendor invoices, and payment requests for accuracy and proper authorization.
• Manage weekly payment runs (ACH, wires, checks) and maintain positive vendor relationships.
• Reconcile accounts payable sub-ledger to the general ledger, assist with expense accruals, and prepare prepaid expense schedules.
• Ensure accurate vendor records, including banking information and tax documents (e.g., W-9s).
• Ensure accurate and timely issuance of 1099 forms to vendors at year-end.
• Resolve vendor issues, discrepancies, or disputes effectively and professionally.
• Develop and enforce accounts payable policies and procedures.
• Identify efficiencies in the AP workflow, assist with implementing and managing an automated AP system.
• Prepare and present AP metrics and reports and vendor spend analyses.
• Review and analyze AP aging reports; address outstanding liabilities and resolve discrepancies.
• Supervise and mentor Accounts Payable team members, ensuring accuracy, timeliness, and adherence to internal controls.
• Oversee accounts receivable processes, including invoicing, collections, and cash application.
• Monitor AR aging and work with internal teams to ensure timely collections.
• Ensure reasonableness of cost allocations between 501(C)(3) and 501(C)(4) entities.
• Work with Director of Grants Accounting & Reporting, and Grant Managers to ensure appropriate coding and allocation of expenses to grants, and periodic revenue recognition.
• Assist in preparation for and during the annual audit and IRS 990 preparation.
• Assist in preparation of the annual organizational budget.

SKILLS YOU’LL BRING TO THE ROLE:

• Bachelor’s degree in business or equivalent. Major in accounting preferred.
• 4+ years’ experience in finance and accounting functions. Non-profit organizations preferred.
• Experience in accounting and accounts-payable supervisory role.
• Ability to remain flexible and modify priorities, as necessary.
• Ability to work in a fast-paced, team-oriented environment while juggling multiple projects and deadlines.
• Strong oral and written communication skills.
• Excellent organizational skills and strong attention to detail.

WHY JOIN THE CAMPAIGN FOR TOBACCO FREE KIDS?

• You will be joining a respected global health advocacy organization dedicated to creating meaningful policy change and saving lives in our neighborhoods and in communities worldwide. 
• A comprehensive medical, dental, and vision plan for employees and dependents.
• 403b plan participation (with 9% company contribution)
• 12 paid company holidays, 15 vacation days, 10 sick days, and 5 personal days (on an accrual basis each calendar year)

The Campaign for Tobacco-Free Kids is an Equal Opportunity Employer. We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make The Campaign's work more inclusive. We encourage qualified applicants of all ages, racial, economic, social, cultural, sexual orientation, ability and gender expressions, national origins, and veteran statuses to apply.