Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support an accounting firm that serves homeowners associations, condominium communities, and property management clients in Briarcliff Manor, New York. This is a Long-term Contract position starting in the second half of August, created to provide coverage during a leave while also offering the possibility of continued opportunity based on business needs and performance. The role is best suited for someone who is comfortable managing high-volume transactional accounting, maintaining accurate financial records, and working closely with external property management contacts to address documentation and account questions.

Responsibilities:
• Manage day-to-day accounts payable and accounts receivable activities for a portfolio of association and property management-related accounts.
• Examine financial entries prepared by property management companies and confirm that transactions are accurate, complete, and properly supported.
• Process vendor invoices, customer billing, and related bookkeeping transactions with careful attention to coding and documentation.
• Track expenses, common area charges, and other property-related costs to help ensure appropriate financial reporting.
• Follow up with property management contacts to obtain missing records, clarify account activity, and resolve billing or payment discrepancies.
• Maintain organized accounting files and supporting documentation within established procedures and timelines.
• Use QuickBooks Desktop to record transactions, update ledgers, and support routine bookkeeping operations.
• Assist with administrative accounting tasks connected to client accounts and contribute to a smooth handoff of work during the contract period.• Prior experience in bookkeeping with strong exposure to both accounts payable and accounts receivable functions.
• Proficiency with QuickBooks, with preference for candidates who have worked in QuickBooks Desktop.
• Ability to process, code, and enter invoices accurately in a fast-paced accounting environment.
• Experience reviewing financial activity, reconciling invoice-related issues, and monitoring expenses for accuracy.
• Familiarity with property management, homeowners association, condominium, or related client accounting is strongly preferred.
• Strong written and verbal communication skills for coordinating with external management companies and resolving documentation questions.
• High level of organization, attention to detail, and ability to manage multiple priorities effectively.